Kelley Park Committee

March 3, 2009

Meeting Minutes

Present:  Barbara Greenwood, Paul Weston, Claire Moorhead, Beth Colby, Pete Cofran, Leslie Dion

 January Minutes:  The January minutes were reviewed.  Barbara moved to accept them.  Claire seconded and the motion passed.

Budget Update:  The Kelley Park budget includes the following:

Attendant                $  6,500

Electric               2,500

Telephone                         1

Maintenance/Rep          2,000

Materials/Supplies          1,200

Master Plan                25,000 – trust fund interest

Payroll Liab.                  1,038

Total                      $38,239        

Paul pointed out that we won’t have a huge amount of mowing this year as we will only be mowing half of the field.  Les cautioned that we may get by on this budget this year but we won’t be able to continue with it next year when we are maintaining the whole park again.

There was discussion around the amount of $8,000 that the School District pays to have use of the field.  Marie Ross had spoken with Paul and the School Board about the possibility of having some of this waived for 2009 as they are unable to use the Baseball field.  Marie will need to send a memo to the Board of Selectmen with her request for half of the fee to be waived.

Summer Field Schedule:  Paul said that JP Morrison has indicated that he needs to be on the field during May to insure a good growing season.  The Middle School is trying to find practice fields for their baseball program.  Les said that the later in May the better for sports.  We will find out from JP what will work for him.  Our other consideration is the Concert Series.  This will need to be moved to the other end of the park.  If we put the band up by the shed they will have electricity and then the crowd can set up on the field.  We do need to have portable toilets.  Last year the town provided two at Kelley Park.  Paul will see where that came from in the budget.  One toilet will need to be a handicap toilet. 

Beth recommends that we don’t have a concert the evening of the Penny Sale.  This is a long-standing event and it would be better for both events to not compete.  Claire said that the committee would need to meet regarding the concert schedule as we have less funding from the town this year.  The Middle School could be a possible rain location.  We will also need to move the Lobster Dinner to that end of the park. 

If Article 14 passes we will have the $25,000 to do a pavilion, signage, playground equipment and trash receptacles.  Paul would like to see us get the pavilion plans done as quickly as possible.  It was suggested that Doug Williams might be able to design something.  Barb will follow up with him.  We will need to decide if we want a cement floor, metal roof, electric?  The general feeling was that a green metal roof would be good and that we will need electric.  If we could get the Lion’s Club Grant for the playground equipment that would free up our money for the other items.  Barb will follow up on this.  Les will get her a list of possible pieces of equipment.  We will need to go to the park to determine what size the building will be and where it should be placed.  Les said that Scott Doucette wanted to be sure that Rocky Daniels has a chance to bid.  Paul said that the project will be advertised for bid.

Les suggests that we may want to allow people to pay for memorial benches on the Park.  We could also look at naming rights for other items.  We will need to look at how to set this up at a future meeting.

Signage:  We need to all be thinking about what signs we want down there.  Les said that she thinks we need a sign at the Tennis Court with rules and a more user friendly Kelley Park Rules sign than what we have.  Also signs for the bathrooms and who to contact if something is broken.  We will discuss this at the next meeting.   Paul will follow up on finding out how to become a ‘smoke free’ park.

MOU with SAU:  We reviewed the MOU that Dan Rossner prepared for us.  The only word that concerns us is ‘supervision’ as this will not necessarily be supervised.  Paul will have the Selectboard and Town Attorney review this.

Authorization to Proceed with Low Bid (Turf Regrading Project):  A letter (attached) drafted by Paul awarding the turf regrading project to JP Morrison at his low bid not to exceed $42,400 was reviewed. Mr. Morrison has offered to do the project on a time and materials basis, not to exceed this price. Barbara Greenwood moved to accept the terms as outlined in the letter and move forward with the project.  The Board of Selectmen has already voted approval of the project.  Peter Cofran seconded and the motion passed.

Article 14 (Appropriation of $25,000 for Kelley Park):  Paul would like someone from the Committee that is willing to speak to this at Town Meeting.  Barb and Les agreed that they could do this.

Other:  Claire has a turf management workshop flier.  Paul will see if Derek can attend.  Barb would like to see us look at an ice rink area for 2010.  Paul said that the Fire Department may be willing to take that on.  This should be added to the Summer Meeting agenda.  Barb would like to see Winter Carnival activities take place on the park as they used to.  Pete suggested doing it in the evenings of the HS and MS Winter Carnival week.  This will be added to the Summer Meeting Agenda.

Next Meeting:  March 24^th at 3 pm at the Town Office.

Minutes submitted by,

Leslie Dion