MEMORANDUM

Kevin Olson of Wright-Pierce met with the Town of Bristol for the sixth meeting regarding the above referenced project.  The meeting attendees for the Town included:

Paul Weston
Burt Williams
Jeff Chartier
David Carr
Joe Denning
Jeff Shackett
Juanita Gilman
Wayne Webber

The meeting was held at the Water & Sewer Office from 6:30 PM to approximately 8:15 PM.  A summary of the items discussed is presented below:

Meeting Minutes

Meeting minutes from the February 2nd meeting were approved with no revisions necessary.

Administrative Items

No administrative items discussed.

Data Collection Update

GSRW letter was discussed.

Funding Update

STAG Funding

The online application process is complete.  Mike Firestone will follow-up with Paul Weston on next steps.  Kevin to provide hardcopies of the online application to the Town.

The Town has been making and will continue with follow-up phone calls and other lobbying efforts to best position for STAG funding.  The Town continues to pursue the Newfound Watershed Association (Boyd Smith) for support of this project.  Jeff C. plans to meet with Boyd near term.

USDA RD Funding

USDA is working on the information recently submitted.  Jeff and Kevin continue with active coordination/communication with Scott Johnson of USDA.  This is number one priority for the project as the amount of the grant dictates the direction of the project.

Paul Weston intends to contact Greg MacPherson of USDA to lobby for maximum funding for this project.

CDBG Funding

Minimal discussion took place regarding CDBG funding.  Paul Weston again noted that Heather Shaw would be assisting the Town in pursuit of this funding in the Spring and summer of this year.

Letters of Support for Project

The Town, led by Jeff Chartier has done a great job of getting letters to support the project.  As many as 10 letters and other project support documents have been provided to date and included in the online STAG application.

Project Financing

Kevin Olson provided a summary of the updated funding/financing scenario to the meeting attendees.

Joe Denning expressed concern about the number of users as it relates to cost recovery for the project.  For example, when do the users connect to the project?  Jeff and Kevin will review the number of new sewer properties that are located outside of the 150 foot connection zone (current sewer regulations require connection to the sewer if located within 150 feet of the municipal sewer).  Kevin will prepare a GIS plan with the 150 foot buffer zone overlaid on the plan.  It was also noted that the best way to make sure all 970 new properties connect to the sewer is to revise the Town's current sewer regulations to require all properties within the new "Sewer Service Area" to connect to the new sewer within a set period of time.  Kevin will prepare a "Newfound Lake Area Sewer Service Area Plan" for the project.

The USDA loan will be used first, followed by the grant funding.  The "betterment" or "flat fee" can be better defined as the project moves forward.  Jeff has already determined how the billing for the new sewer users will be implemented.

It was noted that this project will require careful coordination with other projects in Town, namely the NHDOT Route 3A roadway project and the Central Square project.

Joe Denning also asked if the 10 percent contingency was enough.  Kevin noted that 10 percent is a typical contingency at this stage of the project and that it will be reduced to 5 percent during final design.  Kevin also noted that the overall project cost of $28M is on the conservative side and that hopefully the overall project cost will be less than such.

Completion of PDR

No change on this item, see notes below:

• Still need CDM response to USDA review of PDR - Paul Weston to contact Mike Walsh of CDM.
• Complete PDR via memo supplement (once CDM response obtained)

The Town will continue to hold final payment from CDM until the PDR is finalized.  This item will need to be completed as part of the loan completion process for USDA.

Public Participation Campaign

Kevin and Paul gave a quick update on this process to date.  See summary below:

• Website development - Becky Burke/Jeff to update as necessary.
• Public/neighborhood meeting date - needs to establish date(s)

• Post additional notices/information in local newspapers?

• Distribute a second notice in the March sewer bill.  Town to consider sending this notice to all residents.
• Local public access TV panel discussion?  Town to decide if and when this will happen.

Project Schedule/Action Plan Update

• Submit final PDR to DES/USDA - schedule contingent upon CDM response to USDA comments
• Public participation campaign - ongoing through Special Town Meeting in May 2010

Other

• Kevin will attend the ATM on Saturday, March 13th.  Kevin and Burt may present at ATM.
• Jeff's "Hot Topic" list was briefly discussed.
• Lakewood Pines condominiums were represented by Wayne Webber.  Wayne indicated that they would like to connect to the new sewer and that they could connect to the sewer via Hobart Street.  Wayne also asked a few other questions that were answered by Kevin and the Town.

Project Meeting Schedule

The next meeting will be held on Tuesday, 4/6/10 at 6:30 PM at the Water & Sewer Office, 180 Ayers Island Road.

Distribution:

J. Hughes, CDBG
H. Shaw, GSRWA