CAPITAL IMPROVEMENTS PROGRAM MINUTES

September 16, 2008

APPROVED:

_________

AGENDA:                   UPDATE SPREADSHEET/NEW REQUESTS

ATTENDING: Murray Campbell (Chairman), Janice DellaCroce, Dan Paradis,

                                    Jerry McGwin

ABSENT:                    Don Milbrand (conflict)

OTHER:                       -----

The meeting opened at 7:00 pm.  It was determined that the one citizen request be held until the PlanNH recommendations come back to us.

MINUTES OF July 15, 2008: 

            The following amendments were made:  through-out the minutes, change “Mr. Westin” to “Mr. Weston”.  Page 3, 1^st line, replace “Board” with “Committee”.

            D. Paradis made a motion, second by J. McGwin, to approve the minutes as amended.  The motion carried.

Review Paul Weston email: 

            Mr. Campbell explained that Mr. Weston is to hold a Department Head meeting on CIP tomorrow (Wed., 9/17/08).  We should have results either 9/23/08 or 10/21/08 the latest.

Review Archie Auger email:

            Mr. Campbell stated that Mr. Auger responded in July saying that the School Budget Committee has been meeting since March but are still working on the current budget and to educate the committee on proper procedures.  They will start to build the 2009 budget this fall.  They have no dollar amount at this time.  He expects to have more information in October.

            Mr. Paradis expressed that he hates to have us get into the School budget, at least until we have the town budget running smoothly.

            Based on these two emails, Mr. Campbell will let the CIP committee know if we shall need to meet on Sept. 23^rd.

Windham CIP:

            Mr. Campbell would like the committee to look at the Windham CIP example and see if we need to consider any changes to ours.  He noted that they have 9 members and that it seems like the Selectmen prepare their budget (no Budget Committee?).  Mr. Campbell added that he feels pretty good about what our committee does.

-2-

CIP Minutes

9/16/08

Review Worksheet and assign priorities, etc.:

            Mr. Campbell distributed new copies of the worksheet and the committee began to look them over.  With much discussion and lots of questions, it was determined that the committee does not have enough information at this time.  Mr. Campbell felt that we may have more at the presentation brought in by the Department Heads, especially if they are present as they were last year when the Town Manager did the presentation.  Ms. DellaCroce suggested that we bring the individual Department Heads in at specified times, such as one at 7:00 on a given night, one at 8:00, etc.

            Also questioned by the committee was how some things were voted in at town meeting that were not scheduled on the CIP (such as the Police Radar Trailer and the Fire Dept. equipment such as Breathing apparatus which was allowed $11,000 and voted for $21,000, Fire tools and equipment, EMS tools and equipment, Fire protective clothing, and Fire radio equipment --- none to be taken from the Fire Equipment Reserve.).

Old/New Business:

Info. on Grafton County new jail costs:  Mr. Campbell stated that this may raise taxes this next year.  He has not received any word on this as yet.

Transfer Station & single stream recycling:  Mr. Campbell asked if anything is being done for this yet.  Mr. McGwin stated that they have been taking down a stall but no-one knew anything further.

Public Access TV:  Ms. DellaCroce asked about when this is to take place.  We have had money taken from our cable bills and it was noted that $1,667.28 has been expended from the budget through August 2008. 

CIP Meetings:  Mr. Campbell noted that the Windham CIP begins their meetings in the fall (Sept. through Nov.) with several meetings each month.  Mr. Campbell appreciates our members coming out as we have but not much is able to get done. 

            Mr. Paradis suggested that we expand our committee (when Ms. DellaCroce stated that additional meetings each month is a lot for those who work a day job and have other commitments).  Mr. Campbell felt that it would help if the other people know some of the history.  It was generally felt that we should stay small for a year or two until we are pretty sure of ourselves.  Ms. DellaCroce felt that we should open up to a couple of others.  Mr. Paradis stated that we can have other members but it is up to the Planning Board for the final vote.

With no other business before the committee, J. DellaCroce made a motion, second by J. McGwin, to adjourn at 8:40 p.m.

                                                            Respectfully submitted,

                                                            Jan Laferriere, secretary