CAPITAL IMPROVEMENTS PROGRAM MINUTES

November 11, 2008

AGENDA:             FINAL REVIEW OF CAPITAL IMPROVEMENTS WORKSHEETS

ATTENDING:       Murray Campbell (Chairman), Janice Della Croce, Jerry McGwin, Don Milbrand, Dan Paradis.

ABSENT:               All members in attendance; Secretary Jan Laferriere (conflict of boards)

OTHER:                 Paul Weston (Town Manager)

The meeting opened at 7:00 p.m.

 MINUTES OF OCTOBER 29, 2008

Due to a conflict of board meetings the Secretary was unable to be in attendance.  J. Della Croce scribed the minutes.

                The following amendments were made:  Page 2,  Highway, Mark Bucklin, last paragraph, 2^nd line, replace “of” with “a” reserve fund.

                Page 3, 3^rd paragraph, delete “it” and add a difficult financial situation, and want to fund what we can.  Last sentence in the paragraph, add “approved” after State. 4^th paragraph change “of” to “off” a year.

                Page 4, 3^rd line, delete “up” replace with “awake”, change “notify” to “notifies”; line 7, insert “be” before block, change “block” to “blocked by” Peaked Hill.  Last sentence add “in Bridgewater” after Hemlock Brook Road.   Water/Sewer, Jeff Chartier; Last paragraph, line 7, change “225 feet” to “quarter mile”

                Page 5, Third paragraph **it was noted that Paul Weston will ask Jeff   to clarify.

                Page 6, Fire Department: Maggie Fellows & Skip Moyer, paragraph 2, line 5, change “$31,000” to “$3,100”, line 6, change “$51,000” to “$5,100”

                Page 7, paragraph 1, last sentence add “use agreements” after reciprocal. Paragraph 3, line 1 insert “Engine” before #4, and “for” after asking.  Communications again with Police Input; line 2, delete “for at least 45 years”

                Page 9, CIP Plan, line 6, delete “$80,000” and replace with “$64,000 which is the 80% State reimbursement” on the Borough Bridge; line 7 delete “there is $64,000 we can use.”

                G. McGwin made a motion, second by D. Milbrand, to approve the minutes as amended, D. Paradis abstained from the vote.  The motion carried. 

Review of pages for the presentation began.

Cover page: Will remain the same with a few revisions.  Change years to 2009-2018 and add Gerry McGwin and delete Tom Babcock as part of the committee.

Introduction page:  Add to paragraph 1, line 7, after Planning Board, “charged with the authority”.  Line 9 should read, “The CIP committee in its second year has again worked diligently to update its recommendations and consider those of the new Town Manager.”

                2^nd paragraph, line 4, delete “the Selectboard and”, and add “the” before Budget

                3^rd paragraph, line 1, change year to 2009; line 2, change cost to $10,000.

                4^th paragraph, line 1, insert “continuing” before task, and “is” after task.  Line 2, insert “new” before Town Manager. Line 5, insert “reviewed and updated” after ten years were. Delete the next 2 sentences. Begin again with A major goal…change “was” to “is”. Insert the following: “This year due to the economical climate, a second goal was to keep the funding level with last year’s spending to avoid an increase in the tax rate”.  Last sentence, delete “this goal” and replace with “these goals”

Review of Historical data:  Information to be corrected:  Line 122, correct the spelling of bridge. Remove duplicated year rows, bold categories. And update bar graphs to include 2007 information.

Review of Capital Improvements Plan Spreadsheet. Don was making corrections as mentioned.

Priority system was added with the following changes: Police Technology change to a “2”; Police cruisers, change all to “2” except the 4X4 which is a “1”.  Public works: All 1 ton trucks data to be moved to the left one column, and a change to $45,000 for the one ton trucks.  Backhoe is changed to a “3”, because of considerable repair this year.  Mark B. gave the impression it can wait until 2010.

Sewer and Water: 100K + encumbered therefore zero out of 2009 reserve fund.  Paul W. suggested it should be 3 lines. Line 1, preliminary design, line 2, capital reserve, he noted that it should be researched with CDM for estimates and change to priority “2”,  line 3, final design.   2007 article 27 explained the appropriation.  It was also noted that if engineering plans are needed     to present, then a reserve might be necessary.  The change to priority “2” and zero it out for this year, review it next year.  The water storage tank needs more study.  Change title from Water and Sewer to Water and Wastewater.  Change Public Works to DWP instead of Hwy.  Move water tank cost to 2014.  Correct typo 100M to 100K in 2018.   Change Fire Equipment upgrade from 45K to 30K. 

Gerry mentioned that Jeff Shackett has a zodiac boat he wants to get rid of and Paul said he will call him.

Check on the ladder truck lease to buy; is it 650K or the 2008 article 25 amount of 575K?  SCBA compressor is 40K but it is a 100% grant which will be noted below on the spreadsheet. No warrant is needed for this item.  Change Engine #4 priority to “3”; Engine #2 priority to “4”; change parking lot paving from priority “5” to a “3”.  Move the Jeep numbers to 2016. Omit the Zodiac boat.

Town General:  Smith River change to erosion control project.  Transfer station improvements, zero out the 50K and move it to 2010. 

Don M. to contact Underwood engineer for estimates.  Add to explanation of Borough Bridge and the 64K of design costs.  Roof repair change from 30K to 20K and it will be for the roof on the Town office building only.  Change priority to “1” for Town office renovations.  Change 26.7K to 25K and change offsetting entry.  Change roof to a priority “1”.  Public service communications upgrade to priority “2”.  Note that private companies are being contacted. Add “encumbered” to the explanation list to explain it was appropriated in one year and spent in another.  Change to CIP committee “recommends”.  Add 20K for appraisal software in 2011.  Remove Zodiac safety boat.  Zero out library reserve and change to priority “2”  Change the downtown improvements from 50K to 10K and change it to a priority “1”.

Kelley Park:  43K and 43K in offsetting revenue for improvements. 

Paul W. to verify the Kelley park interest.  Remove Skate park from Kelley Park.  

 J. Della Croce made a motion to accept the agreed upon changes by the committee to the various documents that will make up the CIP Report.  Second by G. McGwinn.  Motion carried.

With no other business, G. McGwin made a motion, second by D. Milbrand to adjourn at 10:35 p.m.  Motion carried.