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CAPITAL IMPROVEMENTS PROGRAM MINUTES March 17, 2009
APPROVED: ________________
AGENDA: WORKSHOP – 2010 CAPITAL IMPROVEMENTS PROGRAM
ATTENDING: Murray Campbell (Chairman), Jerry McGwin, Dan Paradis
ABSENT: Don Milbrand
OTHER: Steve Carter
The meeting opened at 7:00 pm. Steve Favorite had invited Steve Carter to come in as a possible candidate. Mr. Campbell explained the purpose of the CIP as projecting major costs over a period of 10 years so as to prevent tax spikes. He added that this is the committee’s 3rd year. We have not been able to project much into the future years but are hoping to do so this year.
ELECTIONS: CHAIRMAN D. Paradis made a motion to re-elect Murray Campbell, seconded by J. McGwin, and the motion passed.
MINUTES OF FEBRUARY 17, 2009: The following changes were made: Page 2, under Selectmen’s Report, 6th line, following “Steve”, replace “?” with “Yannuzzi” and replace “N. Y. state” with “Vt.” Under Other, 2nd line, replace “history figures” with “historical data”. D. Paradis made a motion, second by J. McGwin, to accept the minutes as corrected. The motion carried.
REVIEW OF TOWN MEETING: The committee felt that it was basically good. -2- CIP Minutes DRAFTS: Local Citizenry: The draft copy of the cover sheet to go to the local citizenry was looked at. Mr. Paradis felt that, in several places, it should be shown as CIP committee. It was determined to change this in 5 places. Mr. Campbell will make the corrections and it shall be sent to various people and be placed on the table upstairs. Department Heads: The Department Head cover sheet was then looked at. Mr. Paradis suggested that the date due should be in bold type. This was agreed on. SPREADSHEETS: Mr. Campbell explained that the grey colors are for the past years, yellow is for the current year, and orange for future years. He added that, because of not passing at town meeting, we shall have to adjust the police cruiser for 2010. He feels that we should only try for one as he doubts that the town would go for two. Everything in that line would then move up a year. Mr. Paradis felt that the cost would probably go up to about $35,000. Mr. Campbell stated that he got the Building Upgrade from Paul Weston, Town Manager. Mr. McGwin asked if they are still looking to continue with the Police Station here. No-one was sure so Mr. Campbell said that he will talk with Mr. Weston about this. Computer Upgrades were brought up next and Mr. Campbell thinks that these should go in the general operating budget. As to the 1998 6-wheeler and the 2nd payment on the 1-ton, Mr. Campbell felt that 2010 and 2011 should be brought down to $47,000 and $47,000 and for 2012 and 2013 to $50,000 and $50,000. Mr. Paradis questioned our changing the figures. He feels that the committee is only to take the figure given and place it on the schedule. Mr. Campbell then stated that the sand and salt sheds have been repaired. He explained to Mr. Carter that the committee tours the various departments in the Spring to get a better idea as to what is needed. He added that he feels that the sheds could come off the list. Mr. McGwin asked if they should come out or just be reduced, i.e. $5,000 for 2010, $5,000 for 2011. Mr. Campbell stated that we have not form to cover this. It was discussed that we should wait but Mr. Campbell is reluctant due to time constraints. -3- CIP Minutes 3/17/09 SPREADSHEETS continued: Mr. Campbell continued by saying that we need to bring 2009 up to date. He stated that the Fire truck stays at $100,000 in 2010. The Transfer Station has some surplus. He has no idea about Public Services Communication Upgrade. He asked Mr. Paradis about the Master Plan. Mr. Paradis stated that it is the spirit of the Planning Board to continue to update one section at a time. This year, we are to work on Historic Preservation and the Downtown. Mr. Campbell asked if we should drop the $12,500 and Mr. Paradis stated that he does not know where to go with it. Lakes Region Planning Commission (LRPC) helped us last time for $10,000. This cost would be at least $15,000 but he is willing to defer it. Mr. Campbell questioned the Downtown and the committee feels we should keep it. Mr. Campbell felt that the Library and Water Street requests should stay and all agreed. As to the Skate Board Park, Mr. Paradis thinks this will be $43,000. They have $25,000. Mr. Campbell felt that there may be off-setting revenue. He added that, if we zero some of the items, it would give us a lower bottom number and a lower tax impact. Mr. Paradis again objected to our changing the figures. Mr. Campbell asked the committee to nose around and try to see what might be done. We need to get the next 4 years under control, at least. Mr. Paradis stated that he is uncomfortable with doing anything now and then needing to re-do it again after June 1st when we get the Dept. Heads input. This seems like an awful lot of guess work. We can’t level fund if we adjust for inflation, he added. Mr. Campbell felt that, in future years, we shall need several vehicles and this will be a hard sell. He feels that 2010 will be similar to this year, economy-wise. Mr. Carter asked if we are really putting money away and was told that we are by placing it in a reserve account that can only be spent for what it is earmarked for. Mr. Paradis explained that sometimes grant money comes in to us but in another year than the purchase, which throws things off. Mr. Campbell discussed what happened at town meeting with the Fire truck and that the offset was not shown there. He added that some committees don’t meet until later in the year and then meet more often. For 2009, we had to have the final report to the Planning Board in October so as to present it to the Budget Committee in November. This year, they want it for the Budget Committee in September. Mr. Campbell felt that we could leave the numbers alone for now. -4- CIP Minutes 3/17/09 CENTRAL SQUARE SURVEY: Mr. Campbell asked about the survey and Mr. Paradis explained that this will be talked about at the Planning Board meeting. He did say that he is surprised that esthetics, green space, and sidewalks. The surveys were all spread out. He feels that some did the survey backwards, thinking that a 5 was the highest priority. Mr. Paradis then explained to Mr. Carter that we have been pushing for improvements to the Downtown, first with the Master Plan and then the PlanNH Charrette. Both roads are state owned and Mr. Favorite is trying to get them onto the 10 year plan for us. Mr. Campbell added that a previous survey had a 90.7% response and the people wanted the Downtown improved. CIP CANDIDATE: Mr. Campbell then invited Mr. Carter to attend the Planning Board meeting on March 25th. Mr. Paradis explained that the Planning Board determines who is to be on the CIP committee. OTHER: Mr. Campbell stated that the town derives fees from the towns around for the ambulance and he questions why the fire trucks are not shared, as well. He then asked if there is anything new on Safe Routes and was told that no-one has heard anything more. NEXT MEETING: Our next meeting will be held on April 21, 2009 at 7:00 p.m. With no other business, J. McGwin made a motion, second by D. Paradis, to adjourn at 8:35 p.m.
Respectfully submitted, J. Laferriere, secretary
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