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CAPITAL IMPROVEMENTS PROGRAM MINUTES July 21, 2009
APPROVED: _________________
AGENDA: WORKSHOP – 2010 CAPITAL IMPROVEMENTS PROGRAM DEPARTMENT HEADS PRESENTATION
ATTENDING: Murray Campbell (Chairman), Steve Carter, David Hill, Don Milbrand, Dan Paradis
ABSENT: -----
OTHER: Paul Weston (Town Manager), Steve Yannuzzi (Fire Chief), John Clark (Police Chief), Mark Bucklin (Highway Superintendent), Steve Favorite (LRPC Rep.)
The meeting opened at 7:00 pm. Mr. Campbell explained that the secretary is ill and he is recording the meeting. He asked that everyone speak up and give their names. FIRE DEPARTMENT: STEVE YANNUZZI: Chief Yannuzzi stated that the packet he submitted pretty much is what Norm Skantze, former Fire Chief, had. The new ladder truck is here now and not much has changed. APPARATUS: Engine 4 Tanker: This is a 1989 Pierce, has 28,000 miles on it and is 20 years old. Chris Dolloff informed him that it is on a 24 year replacement cycle. It holds 2500 gallons and is used for mutual aid. The issues are that it will be hard to replace it with a new one until the ladder truck is paid off, therefore, he needs to have the maintenance line increased. Mr. Paradis asked if it isn’t scheduled for 2014 and Mr. Yannuzzi said that 2014 is the life span but the ladder will not be paid off until 2015. He would like to keep it at the 24 year cycle. Mr. Hill asked what could go wrong and Mr. Yannuzzi answered that the cab and the body twist in two different ways due to the rigid piping. Already they have had to replace some with flex piping. There is also rusting on the frame rails. It did not pass the pump test last year so that got replaced.
-2- CIP Minutes 7/21/09 FIRE continued: 4A1 Back up Ambulance: A 2004 with a van chassis and used as the reserve ambulance. It has 130,000 miles on it and has front end issues, which is common for Ford vans. It is 9 years old. The box is fine and they are talking about the possibility of keeping it if they can find a chassis for it. It is scheduled for replacement in 2011. If it is not run every day, it will last. Mr. Campbell stated that it is slated for 2012; the first funding to be in 2011 and then get it in 2012. Mr. Milbrand stated that they were to get one vehicle every 5 years and Mr. Yannuzzi explained that it is really 10 years as they use it as back up after 5 years. 4A2 Ambulance: A 2006 which will go to reserve when replaced. Mr. Paradis stated that the 4A1 is slated to be a lease-purchase in 2011 and stretched to 2012. They plan to do Capital Reserve funds instead and Mr. Yannuzzi agreed. It was asked if there is a market for the ambulance when taken out of service. Mr. Yannuzzi stated that this is unlikely at 130,000 miles. If they can find a new chassis, they would prefer to keep the box. Both ambulances are 2-wheel drive. Boat: Chief Yannuzzi stated that the boat has not sunk since he has been here. It is a 1983 Zodiac that is wearing out due to age. The last time that it was in the water was at the Mooseman event. They had put on patching and do not know if it will hold up any length of time. The boat is on a trailer and the motor is fine. It can travel on a river or the lake. Having a boat in the water (on the lake) would be quicker for rescue there. The Zodiac is used mostly for rivers. It is scheduled to be replaced in 2015. Mr. Paradis stated that 2015 was the request that we originally had but it is now asked for 2010. Mr. Yannuzzi stated that it is light and can be hand carried. Mr. Paradis asked if it would cost $10,000 and was told that the boat only would be under $10,000. Mr. Weston stated that we have a potential of getting a boat from West Shore Marina. Mr. Yannuzzi added that it is a Sundance or Sundowner, is used, and is in rough shape now but can be spruced up. They have no price yet. It comes with a trailer and the biggest cost is for the motor as a larger one is needed. It is an outboard with a flat bottom and a flat deck on front. Mr. Carter mentioned that the last incident on the Pemigewasset River was handled by New Hampton. On the other rivers, you could use a hook. Police Chief Clark stated that Bristol has the most jurisdiction over the lake and it depends on location as to the rivers. They would have to handle them. There have been some unique happenings in the last 3 years: we had the plane crash and we have 3 or 4 seaplanes on the lake now. The “new” boat would need a 75 horsepower engine, he believes. He feels that we need to get a price and then find other ways, such as donations, to pay for it. He was asked where it would be parked and answered that they have not talked about that yet. A suggestion was at the lake but it was felt that it would be cheaper not to pay for a mooring. Mr. Yannuzzi felt that we are trying to do things as reasonably as we can. We could wait for New -3- CIP Minutes 7/21/09 FIRE continued: Hampton but do not want to have to rely on them, especially if they are out on a call and not available. The river is divided in half between New Hampton and Bristol. He mentioned a case that involved Bridgewater folks and said that, in an emergency, we do not want to dabble over whose jurisdiction it is. New Hampton has a Zodiac but it is smaller than ours. When asked the size, Mr. Yannuzzi stated that ours is a 14. Mr. Weston mentioned a friend of his who has one and it sails across Sebago Lake. Mr. Campbell felt that this will have to be taken under advisement. Forestry: This vehicle is a 1947 Jeep and is kept at the High St. Station. We got it in 2006 for $1.00. It is pretty rugged but the four times that it has been out since Mr. Yannuzzi came, it has always had something go wrong. Dept. Pickup Truck: Mr. Yannuzzi would like to use this as the Forestry unit. He has been keeping track of Forestry calls and when it needs to go into the woods. He feels that it would be better served for double use. Mr. Campbell asked about getting the 4 x 4 from the Police. Chief Clark stated that it has had problems. Chief Yannuzzi said that, right now, people are using their personal vehicles. Mr. Campbell asked about liability when using personal vehicles. Mr. Weston answered that, if they are on town business, they are covered. Mr. Paradis asked about the $33,720 figure as compared to Mr. Skantze’s number of $54,000. Mr. Yannuzzi did not know just what Mr. Skantze was looking for but feels that it is closer to the $33,720. A discussion mentioned that it is geared pretty low. The advantage of an old vehicle is that you don’t care about scratches when it goes into the woods. Mr. Carter asked if they could keep the old one like they do with the ambulance. Mr. Yannuzzi felt that it would be questionable. The personnel now get the town car for this but that leaves it tied up. A discussion brought up that it should be a used vehicle. They just need the space. Mr. Carter said that they need a crew cab for people and it was agreed. They could load 4 or 5 in a pickup instead of taking out an engine to go when one is not needed. Rescue 1: This is a 1993 Ford 350 with 4-wheel drive. Replacing it in 2019 is okay with Chief Yannuzzi. It has 8,000 miles on it and is used mostly for motor vehicle accidents. Mr. Paradis asked the estimated cost and Chief Yannuzzi answered that he is not sure yet. He is trying to determine its use as it seems to be multi-purpose at the moment. Engine 2: A 2006 scheduled to be replaced in 2030. Costs will be determined down the road.
-4- CIP Minutes 7/21/09 FIRE continued: 4A2 Ambulance: This vehicle is a 2006 Ford on a Chevrolet chassis. It has 56,000 miles and is our first response vehicle. Front end work was recently done. There have been paint issues which were under warrantee. When it is replaced, it will go as the reserve unit. It would cost between $177,000 to $200,000. We would look for a chassis and keep the box. Suburban: A 2002 with 46,000 miles on it. It is slated for replacement in 2012 which is okay. Mr. Hill asked how many miles does it put on in a year and Mr. Yannuzzi answered that he is new here but feels that he might put on 200 miles a month. It is running good, he added. Ladder: Just got replaced. EQUIPMENT: HIGH PRIORITY: Breathing Air Compressor: This is over 25 years old and has died. They are trying to get a new bottom half but that is a short-term band-aid. Right now, we have no way to refill our tanks and have to go to Plymouth (theirs died today) or Franklin. Mr. Weston stated that a grant has been applied for. Mr. Yannuzzi agreed, saying that the grant also is to include SCBA’s. It will probably take 6 months to hear. They didn’t get the grant that they applied for last year and they can’t get help from surrounding towns as they rely on us for theirs. We charge them $100 a year and the fees go under the Air Compressor fund and is used for maintenance. The estimated cost for replacement is $20,000. They hope to get it up and running but are not sure if it is cost effective. Franklin hasn’t charged us yet but probably will if we don’t get our own going. SCBA: We have 25 of these, of which 11 are older than 2001 and are non-compliant. An alarm should automatically turn on when it is detected that there is no movement. Right now, this is manual on most of ours and the men forget to turn it on. Only 4 of our units are compliant with rapid intervention (buddy breathe). Mr. Paradis asked if the individual cost is less than $10,000 and Mr. Yannuzzi answered that, in the past, these were put together. A discussion followed and Mr. Campbell stated that it was agreed last year that they should come under the general operating budget.
-5- CIP Minutes 7/21/09 FIRE continued: Station Generator: The Fire Station is designated as the Emergency Operation Center but, if we lose power, ----. We have been talking about grant funding with a 50-50 match for a total of $18,000. It would run on propane or diesel. It was mentioned that the Water Dept. is getting rid of theirs down at the Storm Center. In answer, it was stated that it is mechanical and older than the forestry truck. Mr. Campbell asked, if there is a power outage, can they open their doors. He was told that they have a manual way to open them but they would remain open. They could probably rig something up if they had to. Mr. Campbell asked how large a generator would be needed. Mr. Yannuzzi answered that it would need to be large enough to run every essential item in the station (radios, electric lights, heat/furnace, etc.). Asphalt Paving: Cost to be between $12,000 to $15,000. It would be to redo the front ramp and the side which is chipping away. Once done, Mr. Yannuzzi said that it can be resealed every year to prolong the life. Jaws of Life: We have 2, a 1980 and a 2000 model. Both run and operate well. They are heavy to handle but work. This is a low priority item. One of them operates just one function while the other can operate two at a time. Mr. Campbell asked if the Police had use for one and was told that it is a Fire Dept. function. He then asked the cost and was told $30,000 and up. Mr. Campbell asked that Mr. Yannuzzi let the CIP know as soon as possible when he feels they will need replacement. Station Expansion: The station was built in 1974. They are now packed in there as you shall see when doing the Fire Dept. tour this Friday. Mr. Carter will not be able to attend due to a dental appointment, he said. Mr. Yannuzzi continued to say that it was built for a volunteer Fire Dept. It is now a combined function (Fire and Ambulance) with no male/female rest rooms. It is not set up in good flow for a full-time Department. It has a good footprint but to expand we would either have to build out to the South side and take up parking space or go up. If we were to go up, we could expand the bays northward. A grant is available and they intend to try for it next year as this year’s has already closed. Mr. Campbell asked how many females we have and Mr. Yannuzzi answered that they have 3: Cindy (his Administrative Assistant and a call fireman), Leslie, and Maggie (who is a full time Captain). Other comments: The asphalt is an estimate from last year but was put off. Mr. Carter said that GMI did his at $45.00 a ton. Mr. Yannuzzi is in hopes that when the State does Lake Street, the front drainage will be addressed also. Mr. Yannuzzi was thanked for his presentation. -6- CIP Minutes 7/21/09 POLICE DEPARTMENT: JOHN CLARK Chief Clark stated that his biggest concern is that we need to go to 4-wheel drive vehicles. He said that the men take very good care of their vehicles but water got into the frame of one and had to be welded. That car is limited now. He has spent $4,000 in mechanical repairs since town meeting. They need to operate with proper equipment. They are working under difficult circumstances where they did not get a new cruiser. They need operative vehicles. 4-wheel drive is needed due to snow and the hills. The Tahoe is in service as an incident vehicle. It is equipped with crime scene and incident tools. We have two 2007 Crown Victoria’s. They need to replace one cruiser yearly so they shall need two cruisers this next time. He is here 24/7 and does some patrol work, as well. The Lt. and Sgt. vehicle is used for some patrol, investigations and police work. Using personal vehicles for municipal functions drives up the owner’s insurance rate. Mr. Clark went on to say that you cannot beat a Ford. They have had to put in new seating in some. He would like a Ford Expedition ($42,000) and a Ford Crown Victoria (under $30,000) for this next replacement. He would also like LED lights. Safety is paramount, he stated. The Department felt defeated this year when the building got thrown out. He has had to rebuild morale. At the moment, he is recruiting. Last year, he came in with a bare bones budget. He needs audio-recording cameras in vehicles. As an example, he stated that he was called recently at 4:00 am for a serious accident at the same time as a fire. The accident required a DWI transport and they had to get help. He asked if the Fire Dept. generator would be on a trailer. He would need a plug-in here, if it is, for when they need it. Computers are another need. We are handling a serious domestic violence case now which involves 3 states. He had to call in an expert to decipher as they did not have the capability to do so. They can’t even take a Plymouth tape and read it. Everything here is 2000. Maybe we could rent them; also the Police cruisers might be rented. He was asked about finding one that is just a year old. Chief Clark answered that he has tried but was not successful. Mr. Carter said that you would wonder what was wrong with it when turned in after a year. Mr. Campbell asked about needs of space and storage. Mr. Clark said that we have 3 options: to build a new station, to stay here and move the town offices (which might sell with the townspeople), and (his favorite) to expand here in this location. He feels that the taxpayers would favor this last plan in this economy. The Police staff could be up to 12 people by 2025 but he doubts it. His needs would be for an investigation area, female area, evidence storage, and a room for complaints. Mr. Campbell stated that he would like the CIP to tour the Police Station in August or September. -7- CIP Minutes 7/21/09 POLICE continued: Mr. Weston feels that we need a Space Needs Committee to look at each Department. He mentioned that the Tax Collector/Town Clerk has to crawl over stuff in order to get to books she needs. We need to learn the square footage needed by each Dept. Chief Clark stated that this has been done about 3 times in the past. Mr. Weston reported on proposed new cell towers. The company proposing these is Sunsar Towers, out of Nashua, and they want to put up two towers: one on Corey Johnston’s property (behind Fox Meadow) and one at the rear of the water tower on North Main St. Hemp Hill will be moved to the North Main St. location. The towers to be 185’ tall. They are working with the lawyer as we speak. The need is high and feels that it should be put into the CIP. It was thought that there needs to be $55,000 to move the equipment but this does not include the building, emergency power, or hook-ups. Mr. Clark added that there are companies who will pay to use the tower, also. Mr. Weston stated that we will enjoy 20%. Chief Clark mentioned that this all began with Ms. Bonsteel (Land Use Officer) and it took off. Mr. Carter asked if the money is earmarked. Mr. Weston answered that the town would decide that. Mr. Paradis stated that the CIP committee must look 6 years out. What the police are looking for is to buy 2 cruisers next year and then 1 cruiser a year after that. Chief Clark verified that. He added that the 4 x 4 is now 7 years old. It is used on patrol to fill in. Chief Clark was thanked for his presentation. PUBLIC WORKS: MARK BUCKLIN Mr. Bucklin stated that he has just a couple of changes from what he originally submitted. Backhoe: He would like to move the purchase of the Backhoe up to next year. It will cost $11,300 to repair and is only worth about $12,000. The original cost submitted was for $90,000 but Mr. Bucklin feels that it may be more like $120,000 now. Mr. Campbell stated that the backhoe was repaired for $15,700 and they had hoped that it would last longer. Mr. Bucklin said that it may last 3 years or just another year; he is not sure. It will be traded in so the cost will not be a full $120,000 (maybe the $90,000). It is used every day for dumpsters, culverts, ditches, to move sand, to plow snow. It is his most used piece of equipment. A discussion followed as to purchasing the new one and running the old one until it dies. Mr. Bucklin felt that they do not have the space and it would be hard to have a new one sit. Mr. Weston said that this is a multi-year purchase. Mr. Bucklin stated that there are multiple plans for purchase. -8- CIP Minutes 7/21/09 PUBLIC WORKS continued: Sand/Salt Storage Shed: Mr. Bucklin explained that the State is trying to reduce costs by buying a year’s supply and need the towns to take all of their allotment at once. We get 500 tons. Mr. Hill asked if we could combine efforts and Mr. Weston stated that we do to buy. Mr. Bucklin explained that combining efforts in one location would require having a meter to dispense it out. Mr. Weston also felt that it would be a logistic problem. Mr. Campbell said that the purpose of the shed is to keep the salt dry and that goes for the sand, as well. It gets cold and, if it just has polyurethane over it, that sometimes blows up and the damp salt/sand freezes. He asked about the design of the transfer station being needed in order to build the shed. Mr. Bucklin stated that the transfer station would need to be moved first and they need a designed plan. They have a good thought for a design but need a professional engineer and then go to DES. There are some funds left over from the single sort recycling. Mr. Weston stated that these funds were encumbered but have not been worked on. Mr. Campbell mentioned that the State has storage adjacent to us. Mr. Bucklin agreed that they do but they have to store their own salt and sand. If Mr. Bucklin runs out, he has been able to borrow from them and then pay them back. We can hold 60 to 80 tons right now. A pole barn is fine. Mr. Bucklin feels that if we moved the compactors to the edge of the hill that would leave the concrete areas which could be used as a base for the new shed. Mr. Bucklin estimates $40,000 per bay (this he got from a fellow who does the State sheds). Mr. Hill asked if there has been an increase in sand capacity and was told there was. Mr. Carter felt that the State would be unable to deliver all of it. Mr. Bucklin said that the plan is to deliver all summer. However, it was generally thought that the State trucks are hauling asphalt at that time. No-one was sure how the State will do this other than they would have to increase their capacity. Dump Truck: This was purchased in 2009. 6 Wheeler: Mr. Bucklin is using this as a back-up. It is slated for replacement in 2013 (all vehicles are slated for a 15 year replacement). 2001 Dump Truck: Slated for replacement in 2016. 1-Ton: The new truck is in process. 2002 1-Ton: Slated for 2011/2012 replacement and is a back-up piece. ¾ Ton: A ¾ Ton with a plow could be used with a 1-Ton. It plows all of the town facilities. Mr. Carter mentioned that Mr. Bucklin says he has a 2008 & 2009 and it is different on the spread sheet. It was explained that in 2007 they bought the 2008 1-Ton and this year the 2009 will buy a 2010. -9- CIP Minutes 7/21/09 PUBLIC WORKS continued: Grader: Mr. Bucklin has no replacement date. It was to turn 8 years and does a small amount of gravel roads. He feels that it might be more cost effective to pave rather than purchase another grader. 1988 Vacuum: They replaced the vacuum tank and have had a few electrical issues (4-way flashers, lights). It is slated for a 2016 replacement. Front End Loader: A 2001 model to be replaced at 15 years. Rubber Tire Excavator: Mr. Bucklin would love to have one of these. It would do trenching better than the backhoe as it has a longer reach. Sidewalk Tractor: A 2005 model with a 10 year replacement. Paving: This is a new item that Mr. Bucklin has been working on. Asphalt prices have changed. He feels that, to catch up, he would need $335,000 one year and then two years beyond that, another $300,000 for 3 years. This would get him back on track. He has 75 miles of paved roads. Mr. Weston explained that this got behind as the budget was lowered 9% on the back of paving. Mr. Campbell stated that the current kitty has $50,000 and thought it might be for emergency purposes. Mr. Weston said that it was appropriated. Mr. Bucklin said that the $50,000 is already scheduled to be used and Mr. Weston added that it will not be encumbered this time. Mr. Bucklin was thanked for his presentation. STEVE FAVORITE, LRPC REPRESENTATIVE: Mr. Favorite brought an update from Transportation Advisement and Transportation Enhancement. The TAC plan for road improvements covers the next 10 years. Our request has been going on for about 24 years. Mr. Favorite started taking photographs the past 2 to 3 years to show LRPC (Lakes Region Planning Commission). As yet, we are not on the 10 year plan but Mike Izzard, LRPC Rep. to TAC) had Mr. Favorite present our case to them. The group looked at 12 projects (ours included) and we scored position #4 with safety high on the table. This was hand delivered to the State. Bill Watson and Nancy of DOT are aware of it. Mr. Favorite included a letter of intent and the history (which included 1988-1989). An actual plan was done by the Town Engineer and presented to Mr. Favorite who included it with a copy of the Charrette. Two options were given: a T-stop or a round-a-bout. Mr. Favorite also put in a breakdown from Jeff Chartier, Water/Sewer Superintendent for pipes under the road (the oldest pipes in town). -10- CIP Minutes 7/21/09 FAVORITE continued: Also included is Mr. Chartier’s 5-year plan. Mr. Favorite feels that the stimulus package will move some of the projects along and hopes it will move us up. In Sept., TE (Transportation Enhancement) goes to the Governor’s counsel for the 2010 plan. Mr. Favorite mentioned that the Alexandria power plant is up and running and has 15 to 20 trucks running through Bristol carrying chips. It was purchased by a company out of Chicago. The Bridgewater trucks come through Bristol also. Two of those came through while the group did their walk-around, which was great timing. As to Mr. Bucklin’s paving, Mr. Favorite stated that the State Lake Street project is to start in 2010. It will go from the stop light area to the Fire Station in Bridgewater. We hope to do the Water/Sewer pipes there, as well. The Bobby’s Girl project may drop as it has gone into foreclosure. The committee said that it has been purchased by the Common Man. Mr. Favorite continued by saying that the plan was to widen the road and to take out one of the entrances. Mr. Carter mentioned that the new gas station in New Hampton, by exit 23, is a nightmare to get out of. Mr. Favorite stated that LRPC has been having discussions on aquifers and housing is the next big issue (low income and workforce). Street Lights: Mr. Favorite reported on the lighting project for which there is to be a hearing this Thursday night. Mr. Campbell stated that it is for less lights and changing of lights. Mr. Weston thought that it would eliminate about 25 poles. Mr. Favorite corrected this to 28. Mr. Weston said that the hearing will be at 5:30. Mr. Favorite explained that all poles marked with two stripes are to be eliminated. He accompanied Chief Clark to analyze this. They kept lights at intersections. If we had done this when originally spoken of in 2004, it would have been saving $6,000 now with all the existing poles. Mr. Weston stated that we did put in energy efficient lights at the Fire Station. Mr. Favorite went back to the 10-year plan and stated that the plan presented is basically from Jay Meegan’s rendering after the Charrette. He pointed out the new entry to Beano’s and the Baptist Church and stated that this is just an idea of what could be done. Mr. Milbrand asked how much coverage the State does and Mr. Favorite answered that it is usually 80/20. Mr. Carter asked why no stop light is shown. Mr. Favorite felt that this is up to the State. They talked about a smart light. Mr. Weston felt that a stop light would result in more rear end collisions on Summer St. Mr. Milbrand said that they could put a warning light on Summer St. Mr. Weston said that there is no logic to the present situation. Mr. Favorite said that he took a lot of pictures and Ms. Corrow (former Town Manager) helped with support of our plan.
-11- CIP Minutes 7/21/09 FAVORITE: continued: There is to be a Laconia meeting that Mr. Favorite, Joe Denning, and Maybe Mr. Campbell will be attending, it was noted. TOWN REQUIREMENTS: PAUL WESTON Mr. Weston explained that they applied for 5 stimulus monies and received 2. The Burough bridge and the water system improvements. We did not get awarded anything for Sewer to the Lake, the Library, or the AveryCrouse drainage project. He is hoping for a second round. Sewer to the Lake: Mr. Weston stated that the preliminary designs are done (borings, costs) and it is planned to be completed in 3 phases: Phase I, in magenta, does the existing upgrades for about $6 million. Phase II, in green, will have a huge pump station below the Catholic Church, and will need new pipe through the downtown. Phase III is for the high lands. The next step is for the final design at $300,000. We are searching for funding. Burt Williams feels that, if we’d had the final design already, we could have gotten the stimulus. AveryCrouse Beach: This would be a storm water project. Library: No stimulus money was found for this. Our capacity is over-flowing. They recently had over 200 kids and had to move to the school to do the program. Kelley Park: The turf has been completed as well as the pavilion. Barn on Recreation Path: Has been removed. Town office roof: To be done. Erosion control project (Smith River Rd.): This has been dismissed for now due to environmental issues. Paving: The $50,000 may not complete everything planned due to overdraft on other line items. Revenue is down, as well. Safe Routes to School: We received an initial grant for the Middle School portion so as to separate the buses and vehicular traffic from the kids walking. Space Needs Committee: Mr. Weston is strongly recommending this. The Police and Administration are a high priority here. There is no unity for a remedy.
-12- CIP Minutes 7/21/09 TOWN REQUIREMENTS continued: Town Clerk/Tax Collector: Ms. Simpson is asking for $17,250 for needed software and also for much needed storage space. She has shown this on her handout. At this time, they have BMSI which does not interface with Assessing. The timing to do this is the year of reevaluation: 2011 and at a cost of $10,000. It would eliminate a dual entry problem. There is also a tremendous storage problem as spoken of earlier. The Old Town Hall could help with the storage problem with improvements to the left side (where the TV studio is) and with the vault at the rear of this. Old Town Hall: Some folks tell Mr. Weston to not spend another dime on it while others feel it to be sacred and to renovate it. The heating system and fire box in the furnace needs updating. There was an electrical problem at town meeting where water had seeped into the sockets (the committee was not surprised as the roof leaks). The safe is now sinking into the floor. The siding on the back side is missing and there is no animal screening to prevent animals from crawling underneath. This should either be fixed or destroyed, it was thought. Space Needs: Mr. Weston stated that this should be to cover 20 to 24 years out. It will need money. Mr. Carter asked if, at some point, people can continue to keep saying “no”. And it was thought that it could. Mr. Weston stated that every Department needs more. He is to sit with the Selectmen on August 15th to talk about the budget. They can do all of this planning for the CIP. There is lots of pressure. Level funding will not work. Mr. Favorite stated that the school budget staggers; if they had been allowed to, they would have spent 1.2 million dollars just on computers. We have nothing here that is catastrophic as many other school systems do. Other: Mr. Campbell brought up the Lake St. project for February and the summertime, and asked if we have funds available now for the piping. He was told that they had $750,000 in the kitty with a $650,000 match in stimulus. There is not much of this left. Mr. Weston agreed. Mr. Favorite said that the project will need a million dollars and Mr. Campbell said 1.3 million dollars to be exact. This is just to go to the bridge with the pipes. Mr. Campbell stated that it is prudent to do this at the same time as the state as there is a timely thing for digging up new pavement. Mr. Weston would like a meeting with Mr. Campbell on this. It was felt that it is illogical to pave without doing the pipes underneath. Mr. Hill suggested that they run the pipes along the side of the road instead of under it. -13- CIP Minutes 7/21/09 NEXT MEETING: Mr. Campbell suggested that the committee put all of these items into the plan as best we know. There will be a fantastic bottom line. We can then set priorities. Our next meeting is August 18 with another on August 25th. Then we shall wrap it up and present to the Planning Board and then the Budget Committee and Selectmen. We shall need the supporting statement, as well. He feels that we need to make a stronger plea. He asked that the members go home, think, and be prepared to do the priorities on the 18th and the statement on the 25th. Mr. Hill asked if the graph could be made larger and was told that it can. Mr. Paradis asked if we should have Jeff Chartier in next meeting and it was thought that, since we just took the tour, we are pretty well set on Water/Sewer. Mr. Campbell felt that we might want to set up reserve funds for the Library for the next couple of years. Others felt that they have not come up with their 1/3rd or how to get it. Mr. Favorite stated that they had a grant writer. The outward plans were discussed but not much has been done. It was felt that the committee has tried to refine things more by going on these tours. Mr. Campbell stated that, at last town meeting, the future plans were thrown back at us. Mr. Carter felt that it seems like we should do a band-aid fix for the Library. Mr. Paradis stated that only two Departments gave us our requested forms (Fire and Highway). He feels that we need to be more hard-nosed. Mr. Campbell mentioned that the Library was given some money but then their friends and relatives did the work for free. The last time he spoke with the Librarian, they were to update us in 3 weeks but this never happened. The Town Clerk/Tax Collector did write to us. It was asked if the town figures are on disc or on paper and Mr. Weston answered that they are on paper. MINUTES OF MAY 19, 2009: The following amendments and clarifications were made: Page 2, 2nd paragraph, 4th line, delete “We could then” and replace with “There could”. Under Public Works Report, 1st paragraph, 6th line, replace “tapping” with “topping”. Page 4, Skateboard Park, last line, replace “enter” with “entry”. Page 6, 1st paragraph, 2nd line, delete “sprinkler systems” and replace with “water availability for fire protection”. D. Hill made a motion, second by D. Milbrand, to approve the minutes as amended. The motion carried. A motion was made to adjourn by S. Carter, second by D. Milbrand. Respectfully submitted, Jan Laferriere, secretary
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