CAPITAL IMPROVEMENTS PROGRAM MINUTES
September 22, 2009
APPROVED:
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AGENDA: WORKSHOP – CONTINUED WORK ON THE 2010 CAPITAL IMPROVEMENTS PROGRAM
ATTENDING: Murray Campbell (Chairman), Steve Carter, Don Milbrand, Dan Paradis
ABSENT: David Hill (Vacation)
OTHER: Paul Weston (Town Manager), Steve Favorite (Planning Bd., LRPC Rep.), Joe Denning (Selectman)
The meeting opened at 7:05 pm.
MINUTES OF SEPTEMBER 15, 2009:
The following amendments were made:
Page 2, Police cruisers, line 1, insert “replacement” after “2006”. Page 4, Master Plan Updates, 2nd line, insert “took” before “part” and under “Other” last line, replace “tax” with “taxable”.
D. Paradis made a motion, second by S. Carter, to approve the minutes as amended. The motion carried.
REVIEW/EDIT DRAFT OF EXPLANATION OF SPREADSHEET EXPENDITURES FOR 2010 – 2019:
Page 1, Priority 1 definition was determined as “Urgently needed items or projects that must be funded by appropriations or a lease purchase beginning in 2010.
Priority 2: Necessary, projects or items to be procured within one to three years
Priority 3: Desirable, projects or items to be procured within 4 to 6 years.
Priority 4: Deferrable, procurement after 6 years.
Priority 5 and 6 were left as presented.
A space is needed following Priority 6.
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DRAFT EXPLANATIONS, page 1 continued:
Last sentence of the next paragraph, change “Routine road maintenance” to “Road paving”
Page 2, 2nd paragraph, 4th line, delete “In short an “RL”. Change “PUBLIC SERVICE” to “PUBLIC WORKS” here and wherever used in the document.
1992 Six Wheel Dump Truck – change to “2008” and add “Priority 4.”
1998 Six Wheel Dump Truck – 2nd line, replace “bite” with “impact” and following “CIP”, insert “committee”. Last line, following “$140,000” add “in 2013.
2001 Six Wheel Dump Truck – 1st line, insert “committee” following “CIP”. 2nd line, replace “starting a capital reserve fund of” with “depositing” and replace “to replace this truck” with “in a Capital Reserve Fund”. Following “year” insert “from”. Delete the last sentence.
2003 One Ton Truck – Change “2003” to “2009”. Delete the first sentence.
2002 One Ton Truck – 1st line, replace “The” with “This” and insert “truck” after “one ton”
2007 One Ton Truck – On page 3, 1st line, insert “the committee” following “present”, replace “suggest” with “suggests”, and eliminate “starting an annual capital reserve fund of $38,000” and replace with “placing $38,000 in a Capital Reserve fund from”. The amount to be changed on the Spreadsheet, as well.
Backhoe – Line 3, replace “Our” with “This”. Line 4, delete “we spent” and following “$15,000” insert “was spent”. Line 6, change “service” to “works” in two places. Line 7, delete “an operative hoe” and replace with “a backhoe”. Last line, ad the sentence “The new backhoe will be financed over two years by a lease-purchase agreement of $45,000 in 2010 and $45,000 in 2011.”
Grader – Okay as is.
Vacuum Truck – 2nd line, replace “occasionally loaned” with “routinely contracted out” and insert “is” following “thereby”.
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SPREADSHEET EXPLANATION, page 2 continued:
2001 Front End Loader – Okay as is.
Rubber Tire Excavator – 2nd line, replace “cheaper” with “less expensive and more useful”.
Sidewalk Tractor – Okay as is.
Sand and Salt Shed Replacement – 6th line, replace “Service” with “Works”.
Road Paving – 2nd line, replace “Bristol needs” with “It would be desirable”. Line 4, replace “will start” with “to start” and eliminate “and” after “2010”. A discussion followed concerning Mark Bucklin, Highway Superintendent’s request of $300,000. It was felt that we might get farther by leaving this as is with a gradual increase.
Page 3: WATER AND WASTEWATER – Last line, change “Cartier” to “Chartier”.
Sewer to the Lake, Final Design – 2nd line, replace “study” with “design” and add the following sentence at the end: “Design plans are required to obtain grants and stimulus funds.”
Water Storage Tank – 1st line, change priority to “5” and following “This” insert “project”. 2nd line, capitalize “storm center”.
FIRE DEPARTMENT: SCBA Compressor – last line, replace “must” with “needs to”.
Engine 4 – 1st line, change priority to a “3” and add a period after “2014”. 2nd line, replace “by starting” with “It is suggested to start”.
Engine 2 – Insert “Priority 4”.
Ambulance 1 – 6th line, replace “Need” with “We recommend”.
Ambulance 2 – Okay as is.
Page 5: Hydraulic Tools (Jaws of Life) – Correct the Spreadsheet and split this into the two separate tools rather than listing them together.
Parking Lot Paving – Okay as is.
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SPREADSHEET EXPLANATION, page 5 continued:
Suburban – Okay as is.
Fire Station – Building Remodel and Sub-Station – Separate into two.
Generator – 6th and 7th line, delete “Is that the delay you want or expect?”
Forestry Vehicle – Okay as is.
Rescue 1 – Okay as is.
4-Door 4x4 Crew Cab Pick Up – Okay as is.
TOWN GENERAL: Smith River Erosion Control Project – eliminate as this is funded already.
Transfer Station Improvements – 2nd line, replace “Service” with “Works”. Also, in the 6th line. At the end, add “It is suggested that $50,000 in 2012 be asked for this project.
Borough Bridge – Delete as this is also funded already.
Communications Upgrade – Sunsar Towers – It was determined that Don Milbrand will re-write this explanation which he shall e-mail and then bring it to our next meeting.
Page 7: Town Office Building Renovation – Delete this as well.
Old Town Hall – Dan Paradis felt that this needs a re-write and will do so. Mr. Favorite stated that a question needs to go to the townspeople asking if they want the building removed or repaired.
Master Plan – Dan Paradis will re-write this, as well.
Appraisal Software – Okay as is.
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SPREADSHEET EXPLANATIONS, page 7 & 8 continued:
Downtown Improvements – Steve Favorite volunteered to re-write this and send it to the secretary. The committee continued to address it. Line 4, insert “and pedestrian” before “problems”. 6th line, replace “a high” on page 7 and “ranking score in the LRPC region.” on page 8 with “had a preliminary scoring against the eleven existing LRPC projects that are already on the DOT 10-year plan.” Continuing on page 8, 1st line, replace “Part of the” with “The” and in place of “a town” replace with “the town”. 2nd line, following “project.” Insert “This is an 80/20 grant with the town’s portion being $99,400 for a total of $497,000.” Line 3 and 4, delete “solving downtown traffic problems with route 104 and North and South Main Streets,” Line 5, following “memorial” insert “town common”.
Water Street Recreational Facility – line 6 and 7, delete “who must portage around the dam”. Line 7, insert “as well as snowmobiles in the winter” following “walkers”. Delete “We need to initiate an” (line 7 & 8) and replace with “An”. Line 8, replace “accomplish” with “initiate”.
Library – Line 1, replace “Establish” with “Continue” and following “expansion” add “established in 2009”. 6th line, delete “but it needs” and following “seed money” insert “is necessary”.
Avery-Crouse Beach Improvements and last paragraph – Okay as is.
TE REPORT: Joe Denning and Steve Favorite
Mr. Denning stated that our chances of getting this grant (for Downtown Improvements) is about 20% to 30% as we are not on the DOT 10-year plan. The Town Engineer, Mike Vignalli, felt that we should give the whole thing a try anyway. It will not be a waste of time as it will give support to other grants, such as Sewer to the Lake grants.
It was asked that if we do not get this grant, how will it be handled for town meeting. It was felt that we would know by then and we won’t ask for the seed money.
Mr. Favorite stated that this project has been on the State work list since 1989. He and Mr. Denning will present this to the TE committee on October 21st. Mr. Favorite has included the history and also the information concerning our present recreation path. The scoring from this meeting will tell us better as to what our chances are. Mr. Denning added that the final decision will come before town meeting.
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TE REPORT continued:
Mr. Favorite explained that the TE is a Federal Project Grant and is a subcommittee to TAC. Mr. Denning added that they cannot vote on our project; they only get to vote on other town’s projects. Mr. Favorite said that not all the people on the TAC are the same as on the TE. Mr. Campbell asked about DOT and was told that Nancy is on board as well as William Rose who works for her and is also the head of TE. Mr. Denning mentioned that Mr. Vignalli steered them to basically ask this grant for the crosswalks, where Route 104 is a truck route, as this is primarily a pedestrian project. They have been in front of TAC and now are to go to TE. Mike Izzard, of LRPC, is the head of TE and feels it a worthwhile project.
Mr. Carter felt that we should mention using town contractors for this at town meeting. The committee discussed seed money of $20,000 for Capital Reserve so as to secure any other grants that come up. They felt that this issue can be presented in two articles (one for the present grant and one for Capital Reserve funds) and we could drop whichever is not necessary. The grant is non-lapsing and continues for 5 years.
Mr. Campbell mentioned that repaving and re-structure of Lake St, from the light on up, has been on the DOT 10-year plan for several years and now they are talking of only doing it from Chandler St. and on into Bridgewater. Mr. Denning and Mr. Favorite stated that they are going to just repave from the fire station now. Mr. Campbell asked if we are considering putting in the new sewer/water pipes at this time. Mr. Weston stated that we are going to push for grants for Sewer to the Lake and the State said that they could delay this for one year. Mr. Denning added that Rural Development has a ton of money to spend within a year and we are arranging a meeting with them right now. He mentioned that he thought that the Burough bridge is 100% funded and Mr. Weston agreed. Mr. Campbell asked about the abutments and they answered that those are covered. Don Milbrand stated that it was the right-of-way that was in question and it has been handled.
NEXT MEETING: Our next meeting will be held October 20 and we are to present the CIP to the Planning Board on October 28 and the Budget Committee on Nov. 16th.
With no other business, D. Milbrand made a motion, second by D. Paradis, to adjourn at 9:30 p.m.
Respectfully submitted,
Jan Laferriere, secretary
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