Town of Bristol

Joint Loss Management Committee Meeting
APPROVED

Thursday, July 23, 2009 – 12:00 p.m. to 1:30 p.m.

Attendance:
Committee Members Present:
Ken Pelletier, Jeff Chartier, Mark Bucklin, Christina McClay, Chief Steve Yannuzzi, Ben LaRoche, Dan Lancaster, Peggy Petraszewski, Paul Weston, Michael Lewis (attending for Chief Clark), Bill Cote (guest attending from LGC)

Committee Members Absent:
Chief John Clark, Gylene Salmon

Minutes:
The minutes of September 4, 2008 were reviewed.  Mark made a motion to accept the minutes as written, Christina seconded the motion, the motion passed.

New Business:
The Committee welcomed attendee, Bill Cote, Risk Management Representative of the Local Government Center.  The Committee also welcomed new employee members, Ken Pelletier, Dan Lancaster, and Ben LaRoche. 

Elect a new Chairperson:
Ken Pelletier volunteered and was elected as chair

Workers Compensation Review:
The Committee discussed the Workers Compensation claims filed since the last meeting in September.  Jeff Chartier, Water/Sewer, commented on a nail hand injury.  Mark Bucklin commented on an elbow injury that wasn’t reported, but the injured party went to the hospital, was treated and workman’s compensation claim filed through the hospital.  Mark followed up with the incident by filing a report and was given some options for further review by Bill Cote.  Chief Yannuzzi discussed a sun burn that became aggravated due to fire training in heavy gear and heat and a cut hand during a fire investigation that didn’t require treatment.  Bill Cote discussed options for viewing or retrieving reports and made the committee aware that Peggy was able to access CCMSI for the reports.  In addition, it was noted that there has been no serious loss time in the past year.

In addition, Bill Cote advised that any injury should be documented, although not necessary to file a claim form for each.  He suggested that we place a form to log small/in-house-treated injuries next to first aid kits in each department.  Gylene and Christina will work on this form and distribute to Department Heads and any other appropriate staff.

Discuss JLMC Budget:
The Fire Department alarm was done around the first of the year.

In considering our budget, we must manage/prevent our losses, look at employee related issues, and look at building issues.

The following items were discussed for possible consideration in the JLMC budget:

  • Overhead doors – Fire and Highway: Currently these doors are push button and do not have any safety mechanism to stop if something is in the doorway.  It is a requirement in commercial buildings to have a safety stop mechanism for these doors.
  • Assessing Office – the floor is supporting a considerable amount of weight and already reflects the stress of this weight.
  • Additional Lighting – Another light for the back corner of the building. (Mike Lewis will get a price)
  • Removal of Lighting – Consider removal of black lights in the front of the building.  The two in the back were removed/fell due to weakening around the bottom of the pole from rusting.
  • Gas Monitor – Fire Department has one but would benefit from the purchase of a new one.  Then the department could lend the older one (which is in good working order) out to other departments as needed, such as water/sewer.
  • Training – Suggestions:
    • Car control programs – believe this course should be required for anyone who drives a municipal vehicle. (The Car Control Training Brochure will be distributed at the next meeting for review.)
    • Confined Space/Trenching – (suggested for water/sewer)
    • Traffic Control and Work Zone
    • T-Square is offering two programs on plowing for winter program options.

Health and Wellness:
Health is privately rendered.  No active health and wellness.  It will be beneficial for us to look into a better Health and Wellness program.  LGC has many different programs and might be something to review for future suggestions.

Old Business:
Status of each department’s safety equipment list:
It was clear to all Department Heads what information needs to be listed.  Therefore, this item should be further discussed with Gylene present.
Review On-Site Inspections List:
It was requested to have Gylene resend this information out to JLMC members for further review.

Other Business:
A recent issue with OSHA was discussed with regards to a trench not being done properly. It was noted that time and pressure can prevent us from being safe in the first instance.  What can we do or learn from this issue?  Inquiry made regarding whether or not JLMC has filed the safety summary form, which is required every 2 years.  Gylene to follow up with information regarding this issue.

The next meeting was scheduled for August 27, 2009 at 12:00 per the Agenda.

Peggy made a motion to adjourn the meeting; Christina seconded the motion, the motion passed.  The meeting was adjourned at 13:30 PM.

Respectfully Submitted,