Town of Bristol

Joint Loss Management Committee Meeting

APPROVED

Thursday, SEPTEMER 4, 2008 – 12:00 p.m. to 1:30 p.m.

Attendance

Committee Members Present:             Mark Bucklin, Jeff Chartier, John Clark, Maggi Fellow, Ben LaRoche, Christina McClay, Peggy Petraszewski, Gylene Salmon, and Joe Sarto.

Committee Members Absent:             Norm Skantze and Paul Weston

Minutes

The minutes of April 30, 2008 were reviewed. John made a motion to accept the minutes as written, Jeff seconded the motion, the motion passed.

New Business

The Committee welcomed the new employee member, Christina McClay. There is still an opening on the committee for an employee representative from the Fire Department. Maggi will let Norm know.

The committee discussed the Workers Compensation claims previously filed. Chief Clark briefed the committee on an injury an employee received when affecting an arrest.  The committee also reviewed an eye injury claim. The committee had no recommendations for either case. The first was unavoidable and the second claim safety equipment was in use at the time of the injury.

The JLMC discussed the plans for the fire alarm at the Fire Department.  Gylene read the bid for the upgrades to the Committee. Gylene made a motion to approve the bid from 1-2-3 Lock, Key & Security to install/upgrade the current fire alarm system at the Fire Department, Chief Clark seconded the motion, the motion passed.

Discussion followed on the 2009 Budget. Items of concern are the Old Town Hall and the Old Fire Department/Historical Society. It was discussed that both buildings are in need of fire alarm systems. A lengthy discussion followed on increasing the JLMC budget for 2009 to $6000.00. Joe made a motion to increase the JLMC budget to $6000.00 for 2009, Peggy seconded the motion, the motion passed.

The committee discussed future trainings for committee members. Discussion followed on looking to see what type of courses LGC may offer. Chief Clark indicated that a driving safety course would be a good choice. Discussion followed on trying to host a Supervisor school on site in Bristol and also some type of traffic safety course. Discussion followed in joining with neighboring towns for more attendance. This would also help for our relationships with neighboring communities.

Old Business

The committee discussed the installation of the fire alarm system at the Highway Garage. The fire alarm has been completed.

The Action Plan was discussed all items have been completed accept the attendance at the Supervisor School.

The committee reviewed the list of previous On-Site Inspections and updated the list. (See list for changes). Discussion followed during the review of the Police Department Chief Clark indicated that the window in Gylene’s office still needs to be replaced with riot glass, but the rest of the Police Department is up to code. Chief Clark would like the Committee to look at replacing/fixing the window. Mark made a motion to recommend that the town expend funds to replace the window in Gylene’s office with Riot or bullet proof glass, Joe seconded the motion. Discussion followed on the need to address the trash situation at the town office building. Discussion was to have a dumpster for garbage and to fix or get a new shed for storage. It was the recommendation that the shed be in a new location as it current location makes it hard to plow snow in the winter. A recommendation was to move the shed to the other corner of the parking lot by the Police Department. The shed should also contain shelves to store appropriate items in. Discussion followed on the need to keep the employee bathrooms clean and locked. The male employee restroom door does not lock when not in use. Discussion followed on having a memo sent to the Town Manager signed by all members of the JLMC addressing these issues.

There were no correspondences to review.

The next scheduled JLMC meeting date was set for October 30, 2008 at 12:00 at the Old Town Hall.

Gylene made a motion to adjourn the meeting; Mark seconded the motion, the motion passed. The meeting was adjourned at 13:30 PM.

Respectfully Submitted,

Gylene Salmon, Co-Chairman