MINUTES FROM SEPTEMBER 9, 2008

BOARD OF TRUSTEES’ MEETING- MINOT SLEEPER LIBRARY

 

PRESENT:  Shirley Yorks, Roger Nichols, Chair; Wendy Costigan, Secretary; Deborah Gilbert, Librarian; George Corrette, Treasurer; Glenn Dorr, Deborah Doe

 

ABSENT:  Barbara Greenwood, Nancy Gavalis, and William Barrett

 

SECRETARY’S REPORT:  The minutes from the July meeting were reviewed by all those present.  George Corrette made a motion that the minutes be accepted.  Deborah Doe seconded and the motion carried as all were in favor.

 

TREASURER’S REPORT:  George Corrette reported that balances are as follows:

·        Checking account:  $11,448.50

·        Stock Portfolio:      $ 115,000  (down about $5-6,000 due to market conditions)

·        Investment Pool:    $ 86,000

The budget was reviewed through August 2008.  Deborah Doe made a motion to accept the treasurer’s report.  Glenn Dorr seconded and the motion carried.

 

LIBRARIAN’S REPORT:  Deborah Gilbert reported the following:

·        June, July, and August had over 10,000 items circulated

·        Number of patrons coming in dramatically increased (July 2,250 patrons)

·        Over 55,000 minutes were read in the summer reading program

·        Average attendance was over 100 children per week

 

CORRESPONDENCE:  George Corrette received a letter from Senator Sununu’s office. This letter was in response to correspondence George sent requesting assistance with funding the library building project.  Several funding organizations were identified. The trustees will explore some of these sources of funds. A copy of the letter is on file at the library.

 

OLD BUSINESS: 

·        Downstairs Completed. The new carpeting and shelving is in!

·        The swail will be paved next week by Mark. No charge for the labor only expense is the asphalt.

·        Heating oil- Fred Fuller will be used. The current rack rate is $3.391.

·        Slate roof repair- Deborah talked to roofers. An offer has been made to do $400 of work to get through the winter. Copper flashing will be added for ice control with a cost of less than $5000. Two other roofers are coming to look at the job.  A motion was made by Glenn Dorr to authorize the librarian to spend up to $6000 for repair of the slate roof on the main building. Shirley Yorks seconded and the motion passed as all were in favor.

·        Exterior painting.  Deborah has received two bids for this work.  A motion was made by Shirley Yorks to authorize the librarian to spend up to $2000 for exterior painting, George Corrette seconded and the motion passed as all were in favor.

·        Fire alarm:  Still trying to get bids. The process is very involved but two bids have been received so far.  The proposals have to go through the fire chief’s office first.

 

NEW BUSINESS: 

  

·        Annex roof:  water is coming through and the area is damp. This will have to be fixed if the area is going to be used. An $11,000 bid has been received so far.  The work might also be combined with a town building roof that needs replacing to see what bids are received then.

·        The board of trustees has extended an invitation to the Newfound Chamber of Commerce to make use of the annex building through the summer of 2009.

·        Bathroom floor:  the floor is not level and the fixtures are leaking. A proposal to level the floor and add new linoleum for less than $500 was received. A motion was made by Roger Nichols to spend up to $600 to fix the bathroom. Deborah Doe seconded and the motion passed as all were in favor. 

·        Fall clean up day:  outdoor maintenance includes removing sand from the edges of the parking lot, trim along the side of the building and the garden, and  trim the bamboo along the river.

·        Bulletin board: a proposal was made to tear down the board in front of the library and just utilize the bulletin board in front of the annex building. All were in favor.

·        Budget: needs to be submitted to the town by September 19th. The board is looking to add 15 hours per week year round for personnel. Another 15 hours per week for personnel for June, July, and August in addition to the year round hours.

·        New program director starts on September 19th. This is a 10 hour per week position.

 

 

BUILDING COMMITTEE:  Glenn Dorr has requested names of people whom he can contact in regards to interest in supporting the library building project.

 

The next meeting is scheduled for October 14, 2008 at 4:00 at the library. George Corrette made a motion to adjourn the meeting, Deborah Doe seconded and the motion carried as all were in favor. 

 

The meeting adjourned.

 

Respectfully submitted,

 

 

 

Wendy Costigan