MINUTES FROM JANUARY 13,2009

BOARD OF TRUSTEES’- MINOT-SLEEPER LIBRARY

PRESENT:  Roger Nichols, Chair; Barbara Greenwood, William Barrett, Deborah Doe, Deborah Gilbert, Librarian; Nancy Gavalis, Wendy Costigan, Secretary; George Corrette, Treasurer; Shirley Yorks, and Glenn Dorr.

ABSENT:  None

SECRETARY’S REPORT:  The minutes from the November 11^th meeting were reviewed by all those present.  Barbara Greenwood made a motion to accept the minutes. William Barrett seconded and the motion carried as all were in favor.

TREASURER’S REPORT:  George Corrette reported the following balances:

·        $11,807 in checking

·        $86,585 in the investment pool

·        $90,433 in the stock portfolio

·        a check in the amount of $655 was received for reimbursement of copies made at the library

William Barrett made a motion to accept the treasurer’s report and Nancy Gavalis seconded. The motion carried as all were in favor.

LIBRARIAN’S REPORT:  Deborah Gilbert reported the following:

·        Cookie buffet was very successful with $700 raised!  The cookie buffet will run again next year also.

·        Debbie Gilbert attended the Rural Development workshop for applying for a grant.  The town would have to apply in the library’s behalf.

·        Circulation broke the 31,000 mark with over 18,000 patron visits.  Of those 18,000 visits, 10,000 were in June, July, and August.

·        Circulation increased by 3,000 over last year (10%). Patron visits increased just over 3000 visits.

·        There were over 1,700 volunteer hours at the library, which is equivalent to a full time position!

·        Mike McKinley will start a 3 part lecture series on the life and times of Abraham Lincoln. The dates are January 29, February 12^th and 28^th.

CORRESPONDENCE:  None

OLD BUSINESS:  Deborah Doe looked in the LCHIP grant. The grant is not being offered this year due to lack of funding.

NEW BUSINESS:    

·        The garden club will hold their sale on June 6^th in the top lot

·        Town meeting - an informational packet is being drafted with graphs and statistics to be available for the public.

·        Library budget is probably going to lower this year

·        Marcia Morris is the town’s new grant writer. Debbie is meeting with her this week.

·        There was a discussion on trying to create a Trustees Annual Fund which would include a newsletter with a recognition page.

·        Debbie Gilbert called the Community Development Block Grant.  The funds available are mostly for emergency management. The library has been put on the funds availability list.

·        Shovel ready - the next step in the building project is to produce the construction plans documents. These cost 8% of the construction costs.

·        A new building committee needs to be created with local professional people to help develop a checklist for the project.

·        Shirley Yorks, Debbie Doe, and Nancy Gavalis are ending their trustee terms this year.

BUILDING COMMITTEE:  None

PUBLICITY:  None

Deborah Doe made a motion to adjourn the meeting.  George Corrette seconded and the motion carried as all were in favor.

The next meeting is February 10, 2009 at 4pm at the library.

Respectfully submitted,

Wendy Costigan