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PLANNING BOARD MINUTES APPROVED: AGENDA: CONT. SITE PLAN: CATHOLIC BISHOP OF MANCHESTER, 17 W. Shore Road, #111-005 ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice Chairman), Janice DellaCroce, Denice DeStefano, Clay Dingman OTHER: Barbara Greenwood (Budget Comm.), Lorraine Bohmiller (interested in the Planning Board), public The meeting opened at 7:00 p.m. Mr. Favorite sat in for Mr. Campbell. CONTINUED SITE PLAN: CATHOLIC BISHOP OF MANCHESTER The one-year time period: Father Leblanc read K of C minutes in which there was referral of the social center. These were dated May 12, 2008, June 9, 2008, Oct. 13, 2008, Jan. 19, 2009, Feb. 9, 2009, and March 9, 2009. The Diocese goes slowly but has wanted to preserve the footprint. Mr. Paradis stated that discussions started well before the year was over and Ms. Seeler added that, during the same time period, there was a merger of the Diocese and the town had a couple of changes to employees who were involved. Mr. Paradis mentioned that, in retrospect, it would have been best if they had sent a letter to the Planning Board concerning this. Mr. Dingman felt that clear evidence had been presented. It was felt that this issue had been satisfied. Mr. Paradis will ask Ms. Bonsteel to write a letter giving the history of the town’s activity in this case. Kevin French brought up the Shoreland Protection Act and read the portion regarding rebuilding. Ms. DeStefano asked what the reference was to town counsel and Father Leblanc stated that this is in the Feb. 9th minutes. Father Leblanc will provide copies of the minutes for our records.
-2- CATHOLIC CHURCH SITE PLAN continued: Footprint of the building: Beth Morrison presented photos of the covered porch and stated that it will remain a covered porch. She apologized that she only has photos taken from the front of the building. Mr. Dingman questioned what is included in the original footprint. Mr. Paradis stated that the problem is that it is a non-conforming lot. Mr. Dingman asked if this was a porch, was it not excavated. Mr. Paradis felt that it is not addressed and there was no cellar at all previously. This is a small corner. Ms. Morrison stated that sonar tubes held it up. Sean Lannon, abutter, stated that the photos do not show the full extent of the building. He asked permission to go home and get a photo that he has. In the meantime, Mr. Paradis let Kevin French, surveyor of the property, continue with the new plans and checklist which Mr. French presented. Mr. French went over the both checklists completely. Mr. Paradis asked the intent of the sewer system. Mr. French thought that it would remain the same as before. He mentioned that a silt fence on the lower side will be used during excavation. Mr. Paradis asked the use of the cellar space. Father Leblanc stated that, at this point, it will be for storage; in the future, it may be used for additional meeting space and for overflow in the hall. The basement will be heated. Ms. Morrison added that both levels will be sprinklered. Mr. Lannon returned with a 2004 photo. Mr. Paradis felt that it is still hard to tell. J. P. Morrison Jr., construction contractor, stated that the area has always been used and wondered why anyone wants to beat up on the Catholic Church. Mr. Lannon stated that he did not want to beat up on the Church but that the ordinance says it should be in the footprint. The question came up as to where the septic goes for the white cottage (on the Church property). It was felt that Mr. Barnard will address that when he speaks about the septic system. Mr. Favorite asked about the pines on the back side which had been mentioned in the previous meeting. Mr. Paradis said that they are about 20’ away but should be looked at. Father Leblanc stated that they expect to remove some. Erin Guidi, abutter, stated that the roots go where the basement is proposed. In the back of the cottage, she questioned if the pylon will be disrupted and cause the ledge to fall. Mr. Paradis suggested that an arborist look at this. Father Leblanc stated that they are concerned with the integrity of the cottage and it will be looked into. Ms. DellaCroce asked if they will remove the trees and was concerned about erosion. Mr. Paradis stated that, if they are removed, smaller shrubs or something could be placed to control this. Ms. Morrison stated that the trees in question are not on Church property; there would have to be an agreement with the abutter. Ms. Guidi asked about an arborist and Mr. Morrison felt that the Guidi’s should get an arborist and then talk to the Church. Ms. Guidi stated that an arborist would not be in their budget right now and the roots are already there, running beneath the old building. Mr. Barnard stated that the prevailing winds come from the North so the danger from falling trees would be to the Church buildings. He added that they should not remove CATHOLIC CHURCH SITE PLAN continued: When asked how much room is needed for putting in the basement, Mr. Morrison stated a couple of feet, but added that it is unpredictable and depends on each case. Mr. Barnard mentioned that the concrete people can do the work from the inside so that the wall is not quite so wide. Mr. French stated that the nearest tree, an oak, is 10’ away. He felt that the others should probably come down as the time to do so is now. Mr. Morrison asked which direction they would fall and Mr. Lannon stated that two lean towards the Church building and the others toward the Church cottage. Paul Harrington, representative for the Diocese, stated that they could get an easement from the couple who own that property and the Diocese could take the trees down. Mr. Dingman stated that the trees, being on the adjacent property, are really not under the Planning Board’s purview. Mr. Morrison went back to the footprint issue and stated that you could walk down the back step; there were 3 wooden steps in that corner. A discussion followed. Mr. Paradis explained that the property tax card shows that there is no corner in that area. Mr. French stated that the area is presently a concrete pad; it is an impervious area connected to the building. Mr. Lannon said that it is connected to the cottage. The wall is a retaining wall. The Board mentioned that they might need to look at the area again. A discussion as to what to do now was held. Mr. Paradis said that we cannot accept the application as complete until we determine this as it would start the time clock. All of the other concerns have been addressed. In looking at Mr. Lannon’s photo, it does not seem to have the roof over that corner. Ms. DellaCroce asked about the septic system. Mr. Barnard, septic designer, stated that the present one can go to a special point; it would not meet today’s standards. There is a 1,000 gallon tank. The State will require a new septic design but they will not have to implement it until the present one fails. The new design is good for four years so it must be kept current. The soils there are deep and well-drained. The Guidi’s have a holding tank so it should not affect their system. Ms. Seeler asked if they intend additional office space or future development for the basement, how that affects the septic design. Mr. Barnard stated that it will be a multi-functional design for the worst case scenario. Patricia Lannon asked if they intend on using it as living quarters. Father Leblanc answered that they will probably use the main house in Plymouth. Ms. Morrison stated that, previous minutes stated that it might become a residence but Father Leblanc said that it would never be used that way. She wanted that noted. Mr. Paradis stated that if the use is changed for anything other than storage (in the basement), they will need to come back to the Planning Board. As things stand now, they will need to go back to the Zoning Board in order to square off the building. Ms. Morrison asked if they would need to if they cut the corner off and she was told that they would be okay then and would not need the ZBA. Mr. Morrison stated that the reason for squaring off CATHOLIC CHURCH SITE PLAN continued: C. Dingman made a MOTION, second by E. Seeler, to REQUEST EITHER A REVISED PLAN C. Dingman made a MOTION, second by J. DellaCroce, to CONTINUE THE SITE PLAN FOR THE CATHOLIC BISHOP OF MANCHESTER TO SEPTEMBER 9, 2009. The motion CARRIED. CONTINUED COMPLIANCE HEARING: DOUGLAS VOELBEL MERGER: SUSAN WORTHEN McCOMBS E. Seeler made a MOTION, second by C. Dingman, to APPOINT THE LAND USE OFFICER AS THE PLANNING BOARD DESIGNEE FOR MERGERS. The motion CARRIED. PCC: SILVER SHORES
-5- SILVER SHORES PCC continued: Ms. Lorah mentioned that cottage #19 would like to change to a rectangular shape, also. The Board said that they would need a variance. At this point, Mr. Paradis explained that a PCC (Preliminary Conceptual Consultation) is not binding on the Board or the applicant. MINUTES OF JULY 22, 2009: C. Dingman made a motion, second by J. DellaCroce, to accept the minutes as amended. The motion carried.
-6- COMMUNICATIONS: REPORTS: Selectmen: Mr. Milbrand had e-mailed an update, which Mr. Paradis read: The Central Street bridge is 1-week behind but they are trying to make up the time lost to high water. The Borough bridge has one remaining approval with DOT to approve the easement obtained by Bristol then it will go for construction bids. There will be a busy agenda tomorrow night, starting at 5:30 pm, and including the street light reduction rescheduled from last month due to a lack of quorum. Capital Improvements Plan Committee: As Mr. Campbell was absent, Mr. Paradis stated that they will meet August 18th. REQUEST FROM NEWFOUND LAKE REGION ASSOCIATION C. Dingman made a MOTION, second by S. Favorite, to HAVE MR. PARADIS CRAFT A LETTER OF REPLY TO HIS DISCRETION. The motion CARRIED. NEXT MEETING: The August 26th meeting has been canceled so as to give the Board a break. The next meeting will be held September 9th with the continued site plan for the Catholic Church. The deadline for applications must be in to us by August 18th (one week earlier to Ms. Bonsteel) in order to be held at our next meeting. OTHER: Checklist for Site Plan Review: Mr. Paradis asked the Board to look over the checklist that Ms. Bonsteel is proposing and we shall discuss it at the next meeting. OTHER continued: With no other business, C. Dingman made a motion, second by E. Seeler, to adjourn at 9:40 p.m. Respectfully submitted,
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