PLANNING BOARD MINUTES
April 8, 2009
APPROVED:
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AGENDA: SITE PLAN REVIEW: FOLEY OIL COMPANY, 311 Lake St., #112-027
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (ViceChair), Donald Milbrand (Sel. Rep.), Denice DeStefano, Clay Dingman
Alternates: Murray Campbell, Steve Favorite
ABSENT: Janice DellaCroce (work trip), Jerry McGwin (ill)
Alternates: Tom Babcock (asking a leave of absence), Don Martin (vacation)
OTHER: -----
The meeting opened at 7:00 pm. Murray Campbell sat in for Janice DellaCroce and Steve Favorite for Denice DeStefano, as she has not been sworn in as yet.
SITE PLAN REVIEW: FOLEY OIL CO.
Jeff Pearson (President and owner), Dennis Phelps, and Dave Leclerc were introduced. Mr. Pearson stated that this will be a benefit to the town as there will be no more repair work and oil changes to be done. The site has been tested by the State and is clean. Mr. Leclerc wishes to lease it. He will keep the propane tanks, gas and diesel.
Mr. Paradis explained that this was approved in 2002 but never implemented. The Board received the past minutes in this regard. It is the same plan as before. Mr. Pearson explained that another opportunity came along at that time and they put their resources into it instead. Mr. Milbrand asked if they intend on selling gas again and was told that they do. Mr. Favorite asked if they have the report from the State. Mr. Phelps stated that it was done in 2004. The State requires local testing of the equipment every year. There are alarms for leakage in the office and the State does random checks.
Mr. Favorite asked if the bays will be cleaned. Mr. Pearson said that the drains were pulled years ago and any tenants had to capture the residue. They intend on raising the floor and to pour 4 inches of cement to level the floor off. Mr. Paradis asked if they have a fire suppression system. Mr. Phelps answered that there is a fire alarm hook-up and is part of the State inspection. Mr. Pearson added that the tanks were new in 2000. Mr. Phelps explained that they are a tank within a tank. If there is an inner leak or if an outer leak happens with water leaking in, it sets off the alarm. Mr. Paradis acknowledged that this is not under Shoreland Protection.
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FOLEY SITE PLAN continued:
First Checklist:
#6. The abutters list must be corrected as lot #112-063 was not included and some of the owners have changed. This abutter must be notified. #7. Four large copies of the Site are required. #18. Waive landscape plan (all waivers need to be in writing with the reason for asking to waive as well as to be listed on the plan. #19. Permits and approvals – need copy of the State approval.
As the large plans were missing, Mr. Paradis determined that the rest of the hearing, which had no abutters present, would be treated as a Preliminary Conceptual Consultation (PCC) and the Board would go over the second list to let them know what needs to be placed on the plans.
Second Checklist:
#1. In the title block, we need the date that the plan was prepared. #4. Again, all waivers in writing and on the plan. #6. Minimum building requirements: minimum lot size, minimum road frontage, front/rear/and side setbacks on the plan. #7. Location of Flood Zone – check the new flood maps. #11. Total area of parcel in acres & sq. ft. – add these up and place on plan. #15. Proposed utilities – waive. #16. Impervious areas as % of total area – put in a note on the plan. #17. Parking requirements – put on the plan. #23. Landscape buffer area – waive. #25. Building height – waive or put the height on plan. #28. Professional stamps & signatures – must be on plan. #29. Planning Board approval block – 7 signature lines and the expiration date of the project. #30. Statement as to completion date – waive or put on plan. #31. Drainage calculations – waive. #32. Cost estimate or performance bond for work – waive. #33. Known plans for development of adjacent lot (s) – Place note on plan stating that you know of none. #34. Erosion or sediment control plans – waive. #37. Additional requirements – waive.
Mr. Paradis stated that, the last time, the concern was that customers might block the right-of-way. This was to be worked out with Mr. Maloof (next door). Also, we require 10’ x 20’ parking spaces now and these were 9’ x 18’. Mr. Pearson asked if they can count the gas pump spots as they do in some towns. Mr. Paradis stated that Lakes Region Planning Commission (LRPC) told us “no” before. He added that they should do the calculations and they can try to count these and the Board will consider it. He feels that it is fair to keep the spaces at 9’ x 18’. Mr. Pearson stated that they were told that they could just resubmit what they had before. Mr. Paradis explained that new laws have come in since, which the Board must address. We need to continue to our next Hearing meeting so that the missing abutter can be notified. A continuation tonight counts as the notification to the previously notified abutters.
C. Dingman made a MOTION, second by S. Favorite, to CONTINUE THE FOLEY OIL CO. SITE PLAN TO MAY 13, 2009. The motion CARRIED.
Mr. Favorite asked if, in the meantime, they can work the pumps, propane, and office and was told that they could as it was the previous function. They should not use the bays, however.
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OTHER:
A discussion was held in which the Board felt that the Code Enforcement Officer, Michelle Bonsteel, should encourage a PCC in these cases so that the Board can let the applicants know what is expected before the case is accepted as complete and the time clock begins. Ms. DeStefano suggested that a list be made for the applicants as to what is needed, beginning with a PCC. Ms. Seeler suggested that they be placed on the web site, as well.
MINUTES OF MARCH 25, 2009:
The following changes were made:
Page 2, Survey, 1st line, replace “they” with “the result”. TAC, 1st line, spell out TAC as “Lakes Region Transportation Advisory Council”.
Page 3, TAC continued, 1st line, following “path” delete “from there to Meredith by McDonald’s” and replace with “along Parade Road from Pease Road to the new roundabout”. Master Plan, 1st paragraph, 4th line, replace “Rule” with “Ruell”. Other, 6th line, replace “felt that this gets to be too objective” with “felt the word reasonable was too subjective.”
E. Seeler made a motion, second by C. Dingman, to accept the minutes as amended. The motion carried.
MASTER PLAN – HISTORIC & DOWNTOWN
Mr. Dingman explained that he is working on updates to Downtown and Ms. Heaney and Ms. Gordon have agreed to work on updating the buildings portion. Mr. Dingman has contacted Mike Izzard, LRPC, and is waiting for a call back.
Mr. Paradis thanked Mr. Dingman and felt that this is a good start.
COMMUNICATIONS:
A copy of a letter to DES from Ken Ivester was looked at – it is a motion for reconsideration for the Mill Stream Restaurant. A copy of a letter to Peter McGrath from Ms. Bonsteel – in regard to the Presidential Grille. The LGC Workshops notice was read. The April Town & City and the Land Lines magazines shall be in the office.
REPORTS:
Historic District Commission: Mr. Dingman reported that they shall meet April 14th and will work on Design Standards. Their agenda also calls for the closing of the COA for Sara Shattuck, an update on the town sign by Don Milbrand, and a COA (Certificate of Approval) for TD Bank for signs).
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REPORTS:
Selectmen: Mr. Milbrand reported that the big project is the mica building. Bids were opened for demolition but he cannot speak of the details of ownership, at this point. Bids have come in from $132,000 to $200,000. Mr. Suldenski had a bid for $75,000 but, though notified, that company did not bid this time.
Mr. Favorite stated that steel is on the move for the Central St. bridge and he questioned if they will have time to get the mica building torn down. Mr. Milbrand stated that they had a meeting on the Central St. bridge and the temporary piers are to be put in May 1st. The steel is to come in May 20th. These consist of 4 beams about 80’ long, which have to come through. The projected date on the bridge is Sept. 7 and be fully functional by Sept. 30th.
TAC (Transportation Advisory Council): Mr. Favorite distributed a sheet with TAC meeting figures. He explained that Page 1 is the result of the original vote by points scored on 4/1/09. He added that no-one has ever put Bristol on the 10-year plan. Elizabeth Corrow, former Bristol Town Manager, gave us “a very good plus” this time. On page 2, is found the final score after visiting each of the projects applied for. We are now ranked #4 due to pedestrian and traffic safety issues.
Last Tuesday, Mr. Favorite explained our needs to them and it was mapped out. We now need to be the squeaky wheel to keep the momentum going. The State is to review the applicant projects on May 15th. In the meantime, Mr. Favorite intends on giving a full packet to Ray Burton. Jeff Chartier, Water/Sewer Superintendent, is having an underlay of the pipes done with Cartographics and will submit it. We need to look at how things impact the Downtown area from several directions.
Mr. Favorite went on to say that, when the TAC team came to Bristol to look at the Downtown road issue, three tractor-trailers came by and it showed how they lean. Another truck backed up traffic on 3A. A veteran in a wheelchair was having a problem to cross and a police cruiser came by (the latter showing that we are concerned). Mr. Favorite stated that what moved ours up were safety issues; 3 or 4 other projects were line of site.
Mr. Dingman stated that he is willing to take pictures of all of the rear-enders that happen very often in this area. Mr. Favorite added that, one thing that DOT (Dept. of Transportation) wants is wider roads and sidewalks of something other than asphalt (as those sidewalks look like part of the road). Again, Mr. Favorite emphasized that someone has to keep this running. Mike Izzard and his group will bring the information submitted to the TIP and then it goes to DOT to be evaluated. The Charrette, with Nancy of DOT in attendance, was a big help. He added that the TAC tour of Bristol is on TV. Getting on the 10-year plan is a process addressed every 2 years. He suggested that the Chairman and the Selectmen send a letter to LRPC, TAC every year.
Mr. Favorite also recommended that the members not miss Mr. Chartier’s tour of the new Water/Sewer section. He was greatly impressed.
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REPORTS continued:
Capital Improvements Program: Mr. Campbell stated that the 2010 request forms and cover letters went to the Department Heads on April 1st. The next meeting is April 21st and he intends to strive to look at future years.
PRIORITIZE POSSIBLE PROJECTS:
We are working on the Historic District section now and will possibly get into the Downtown section, as well. Mr. Paradis felt that it might be early to prioritize any further than that. Ms. DeStefano stated that with the recommendations to adopt the SmartGrowth Audit, she will have part 2 ready for our next workshop. Mr. Paradis encouraged that, if anyone has any additions to the list that he has given out, to bring them forward. A discussion followed in regard to the Downtown project.
Mr. Paradis explained that Boyd Smith (Newfound Lake Region Association – NLRA) will be in to speak to us at the beginning of our workshop meeting. Mr. Favorite stated that we are ahead of a lot of towns in regard to the SmartGrowth plan.
SURVEY:
The secretary has compiled the survey and distributed copies to everyone. Mr. Paradis would like the members to look at this and keep it in mind for the Downtown section of the Master Plan.
NEW BUSINESS:
Chamber of Commerce information booth: Ms. DeStefano stated that the Chamber of Commerce (C of C) has received an offer to replace the little log cabin up by the Lake. She felt that they need to go to the town for a building permit and a demolition permit but questions a Site Plan. She thinks that the replacement is to remain the same size, however she was told that it may need a Variance and go before the Planning Board. The members felt that no Site Plan is needed if it remains the same size. Mr. Paradis suggested that she speak to Jeff Shackett as the original cabin was donated to the town by Ralph Shackett Sr. The Shackett’s might want to do the repair or replacement or take the original cabin back. He added that, if it is new construction, the Planning Board has the authority to waive Site Plan if the project is less than 400 sq. ft. If it is replaced in kind, a Site Plan is not needed.
Sign Attachment: Mr. Favorite asked if the Board has ever ruled as to how to attach a sign. The Board answered that we have not. There is nothing in the Ordinance in this regard.
NEXT MEETING: The next meeting will be held April 22nd at 7:00 p.m. Boyd Smith will speak and we shall hold a workshop.
With no other business, E. Seeler made a motion, second by M. Campbell, at 9:20 p.m.
Respectfully yours,
Jan Laferriere, secretary