MINUTES FOR JUNE 10, 2008

BOARD OF TRUSTEES’ MEETING - MINOT SLEEPER LIBRARY

PRESENT:  Deborah Gilbert, Librarian; William Barrett, Deborah Doe, Nancy Gavalis, Shirley Yorks, Barbara Greenwood, George Corrette, Treasurer; Glenn Dorr, Wendy Costigan, Secretary.

ABSENT:  Roger Nichols

SECRETARY’S REPORT:      The minutes from the May meeting were reviewed by all those present.  Barbara Greenwood made a motion that the minutes be accepted and Deborah Doe seconded. The motion passed as all were in favor.

TREASURER’S REPORT:  It was reported that nothing has greatly changed financially.  Account balances are as follows:  checking- $9600, investment pool- approximately $85,000 to $86,000, and the stock portfolio is $120,000.  Barbara Greenwood made a motion to accept the treasurer’s report. Deborah Doe seconded and the motion passed as all were in favor. 

LIBRARIAN’S REPORT:  It was reported that the foundation work is done. The paving is not done yet.  It was suggested by the contractor to hold off putting the room downstairs back together for another winter or at least until a few storms go by.  It was thought that maybe the fire department could come and soak the area with water to test for leaks. Deborah is looking for someone to put the room back together- sheetrocking, painting, etc. The question arose whether volunteers or contractors should be used for this work.  It was agreed that regular contractors should be used and prices should be obtained.  An updated version of the personnel manual was received at the library and this needs to be signed and returned by library personnel.  Deborah handed out copies of the library budget.  She explained the amount of $7615.59 under the line item LIB Maintenance/Repairs is an overage amount from the insurance company.  She also noted that the library is under budgeted for heating oil.  Six hundred gallons was used last year but prices were much lower than this year. 

CORRESPONDENCE:  A thank you card was received.  A letter from David King was received regarding an issue with contracted construction work payment. This issue has been resolved. 

OLD BUSINESS:  None

NEW BUSINESS:  The trustees have decided that a meeting will be necessary in July to keep fundraising work going.  Fundraising ideas were discussed.  Barbara Greenwood talked about “dollar at a time” donations.  Suggestions included placing a collection box at the library into which spare change and dollar donations can be placed.  A secure box would be needed to counter any safety issues that would arise from having cash in a public place.  A cookie sale at Christmas time was another fundraising idea.  It was thought that maybe this could be a joint effort with the Friends of the Library brown bag auction that takes place in November.  Developing a raffle (not unlike the raffle used for the fireworks several years ago) will be researched and discussed.  A partnership program with local businesses and the library is another idea for raising funds.  Bookmarks would be created and handed out to the public.  These bookmarks would be brought to the businesses taking part in the program and the businesses would reimburse the library $1 for each bookmark they receive.  Two businesses would be chosen each month for this special partnership. 

BUILDING COMMITTEE:  None

PUBLICITY:  The Wednesday morning “meet the trustees” meetings have been started and will continue through July.  Advertising has been done for these meetings.  Claire Moorhead has recently helped Deborah Gilbert with the laptop to send out mass press releases.  The trustees still have contracted time available with Claire.  A logo for the library still needs to be developed.  The power point presentation for the focus group presentation needs a few additions but is ready to go.  These presentations will be held on Tuesdays at 4PM .  The first date has yet to be decided on.  A yearly published endowment booklet will be in the works soon.  Mentions was made that congressional delegates should be contacted to communicate what is going on with the library project. 

The next meeting will be on July 8, 2008 at 4:00 PM at the library.  Deborah Gilbert made a motion to adjourn the meeting and Shirley Yorks seconded.  The motion carried as all were in favor.

The meeting adjourned.

Respectfully Submitted,

Wendy Costigan, Secretary